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Many community based organisations across Victoria care for and provide access to records that provide insight into the history of our state, its people and the events that have shaped it. The groups that are collecting this material are often small volunteer-run organisations with limited resources, including historical societies, sporting clubs, community museums and charities. Through these training materials, we hope to provide valuable information that can help these community collecting groups better manage and care for their collections and contribute in a small way to the amazing work these groups are doing in maintaining our state’s cultural heritage.

The following training materials have been developed by Bruce Smith, Archive Research Consultancy, on behalf of Public Record Office Victoria.

Public Record Office Victoria acknowledges the assistance of the Community Heritage Grants in funding the development of these materials. Community Heritage Grants are jointly funded and supported by the National Library of Australia,  the Department of Regional Australia, Local Government, Arts and Sport; the National Archives of Australia, the National Film and Sound Archive and the National Museum of Australia.


What are archives?

Archival materials on display

Types of archival material

Developing an archives policy

Bound voluymes on shelves

What are we collecting and why?

Acquiring archives

Archival collection materials

The process of accepting material into your collection

Documenting the collection

hand searching suspension files

Cataloguing the archives

Access to archives

Archival storage shelving

What do we mean? What are the barriers?

Preservation and conservation

People looking at a wall-hanging map

Tools to care for your archival collection

Just digitise it

waves of light

The process of digitisation

Contacts & resources

The reading room at PROV

Useful contacts and resources

Material in the Public Record Office Victoria archival collection contains words and descriptions that reflect attitudes and government policies at different times which may be insensitive and upsetting

Aboriginal and Torres Strait Islander Peoples should be aware the collection and website may contain images, voices and names of deceased persons.

PROV provides advice to researchers wishing to access, publish or re-use records about Aboriginal Peoples