Retention and Disposal Authorities (RDAs) are standards authorising the legal disposal of public records.
RDAs specify the minimum retention time for records and those records to be transferred to PROV for preservation as state archives.
Public Record Office Victoria (PROV) has issued over 100 RDAs for use by agencies covered by the Public Records Act 1973.
RDAs apply to either agency-specific functions or a function conducted by many agencies. Typically agencies will use a combination of disposal authorities to meet their needs.
At a minimum, all agencies can use PROS 07/01 Common Administrative Functions RDA.
Many of our RDAs are scoped by 'Function' rather than agency so they are applicable through machinery of government changes without further authorisation by PROV. Refer to the Function description(s) which specify the functional scope of each RDA to determine whether it is applicable to your agency’s records.
A number of our RDAs however have been issued for use by a specific agency(s) especially if administrative change is minimal, e.g. PROS 16/04 Victorian Civil and Administrative Tribunal RDA. Some of our more recent RDAs specify which agencies may use the RDA in the ‘Scope’ section.
Contact us to request that the scope of an existing RDA be expanded upon to include your agency if required. We will provide you with an appraisal mapping tool to document the request.
If your records can not be covered by the extension of an existing RDA please see our RDA development step-by-step advice.
See Retention and Disposal Authorities (RDAs) page for further information.
Browse and search our RDAs in our Document Library.