Author: Government recordkeeping

PROV has developed a new Staff Resourcing Model which agencies can use as a guide to assist with determining the number of records management staff needed, based on the size of their organisation.

PROV is asked from time to time how many records management staff public sector offices should employ. To try and address this, we have researched and created a model, setting out the minimum recommended number of dedicated records management staff required by public offices of different sizes.

The guidance is aimed at agency heads, executives and managers who have oversight of records management, hiring managers, and records and information managers.

The model is based on a range of assumptions and definitions, please consider your own organisation's needs when reviewing this information.


PROV Staff Resourcing Model
PROV Staff Resourcing Model. To view full-size click on image


Please see the Staff Resourcing Model topic page for further information.

If you would like to provide feedback on this model, please contact Marianne O'Hara (

Material in the Public Record Office Victoria archival collection contains words and descriptions that reflect attitudes and government policies at different times which may be insensitive and upsetting

Aboriginal and Torres Strait Islander Peoples should be aware the collection and website may contain images, voices and names of deceased persons.

PROV provides advice to researchers wishing to access, publish or re-use records about Aboriginal Peoples