Series VPRS 9553
Rate Records
About this Series Related Series Accessing the records in this Series
Date Range: Series 1863 - 1994
  Series in Custody 1863 - 1994
  Contents 1863 - 1994
Public Access: Open
Location: North Melbourne
Format of Records: Physical/Digital
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1863 - 1925 Nunawading I (Road District 1857-1872; Shire 1872-1925) VA 3030
1925 - 1994 Box Hill (Borough 1925-1927; City 1927-1994) VA 1012
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1994 - cont Whitehorse (City 1994-ct) VA 3725
Description of this SeriesDescription of this Series
  • How to use the Records
    The 1936 - 1947 portion of this series has been digitised and, commencing July 2014, it will gradually be published as the P2 consignment.

    For the remainder of the series, browse the consignment listings and order records relating to date ranges and municipal areas of interest.

  • Function / Content
    Every year each local council is required to make and levy rates in respect of all rateable properties within their municipal district. The Municipal Institutions Act 1854 (No.26) empowered local councils to make by-laws for the regulation of their own proceedings including the collection of rates. The amount of rate is therefore determined by the council although a statutory limit applies. Rates are the main source of revenue for the council.

    The rate record is a record of the levying and payment of rates on rateable properties. Apart from the general rate which is levied equally on all properties a council may levy an extra rate or a special rate. An extra rate may be levied over and above the general rate on a subdivision of a municipality to cover expenses occurred in that subdivision. A special rate may be levied when a council undertakes works for the special benefit of a particular portion of the municipality subject to a petition lodged by the owners and occupiers of property in that portion. Separate rate records are maintained for general, extra and special rates.

    For each rateable property a record is created which identifies the property and person rated and includes details of the annual value of the property, the amounts due, amounts paid, arrears and when rates were abandoned. A complete rate record may comprise two parts: a Register of Rateable Properties and a Rates Register. The Register of Rateable Properties identifies the properties and persons rated and the Rates Register comprises the accounting details.

    Rate records can be arranged in various ways. It is common for rate records to be created according to the year in which the rate took place and then by the ward or riding of the municipal district. Within that arrangement entries are usually made by street and property number. The arrangement of the streets may be alphabetical but more often than not they are arranged according to an established route. In the latter case it is common for each property to be allocated a consecutive rate (or assessment) number which reflects the particular route. The rate numbers usually change each year due to the addition or removal of rateable properties along the route. An index to street names is sometimes created to assist identification of entries under this arrangement.

    The format of rate records has changed over the years. Initially the levying and payment of rates were recorded in volumes (known as Rate Books) which gave way in the 1950's and 1960's to cards and in the 1980's and 1990's to automated systems.

  • Recordkeeping System
    The records are broadly chronological, but have been separated at times by ward, and / or by rate number.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 1863 - 1994 Open 375
P0002 1936 - 1947 Open N/A
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