Series VPRS 9708
Register of Applications for Employment, Annual Single Number System
About this Series Related Series Accessing the records in this Series
Date Range: Series 1962 - ? 1979
  Series in Custody 1962 - 1974
  Contents 1962 - 1974
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1962 - 1979 Public Service Board (known as Public Service Commissioner 1901-40) VA 886
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1992 - 1998 Office of the Public Service Commissioner VA 3088
2005 - cont State Services Authority VA 4781
Description of this SeriesDescription of this Series
  • How to use the Records
    Refer to the Index (VPRS 9854) to get the registration number of the application. Entries in the register are in chronological order by date of receipt of application. The applications for employment are not extant.

  • Function / Content
    s

    This series was created and maintained to register applications for employment received by the Public Service Board (VA 886) from 1962 to circa 1979.

  • Recordkeeping System
    It is not known when the Public Service Board, established in 1883, first began registering inward correspondence. By 1889, however, a system was in place in which each item of correspondence received by the Board was registered within an annual single number system. In an annual single number system each registered item is allocated a sequential number which is prefixed or suffixed by the year of registration. The numbers commence from one at the beginning of each year. For example, the twenty-third item registered in 1895 would have been allocated the number 95/23.

    Combined registration to 1962

    In the annual single number system established by the Board a distinction was made between applications for employment in the public service and other general inward correspondence. This distinction was primarily made during the two part registration process. The first part of the registration process simply involved the allocation of the registration number (see VPRS 770). The second part of the registration process involved recording full details about when the correspondence was received and registered, the name of the correspondent (corporate or individual), the subject of the correspondence, referral of the correspondence to other offices and the attachment of correspondence to subsequent papers (see VPRS 772). Until 1962 there were always two volumes maintained simultaneously for recording full registration details: one for applications for employment (marked Applications for Employment on the spine) and one for all other correspondence (marked General on the spine).

    Separate registration from 1962 to 1979

    From 1962 applications for employment were registered under a separate system utilising a block of numbers. The block of numbers appears to have been different each year. For example, in 1962 the numbers commence from 10,000 while in 1963 the numbers commence from 20,000. It is assumed that a block of numbers was used so that the applications would be filed together in number order. An index to these registers was created to provide access by the name of the applicant (see VPRS 9854).

    Personal Identification Number (PIN) file series from 1979

    In 1979 a new series of personal files was established which incorporated applications for employment. These files were controlled using Personal Identification Numbers (PIN) allocated from the Boards PERSYST database.

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Indexes and RegistersIndexes and Registers
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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
- 1962 Numerical Register of Inward Correspondence (General ?1883-1980 and Applications for Employment ?1883-1962), Annual Single Number System VPRS 770
- 1962 Self-Indexing Register of Inward Correspondence (General ?1883-1980 and Applications for Employment ?1883-1962),Annual Single Number System VPRS 772
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1962 - 1974 Open 14
Indexes and RegistersIndexes and Registers
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