Series VPRS 8895
Subject Indexes to Correspondence Files
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1950 - 1994
  Series in Custody 1950 - 1994
  Contents 1921 - 1964
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1950 - 1964 State Electricity Commission of Victoria I (previously known as the Electricity Commissioners) VA 1002
1994 - 1994 Public Record Office [also known as Public Record Office Victoria from c.1996] VA 683
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1997 - cont Office of the Administrator VA 4086
Description of this SeriesDescription of this Series
  • How to use the Records
    Step 1

    Examine the indexes in this series and obtain the file reference number (an annual-single number) and the primary and secondary subject classification heading. If a researcher locates an indexed item of interest both sets of references should be noted and then the records description lists for VPRS 8892 should be examined.

    Step 2

    Consult the records description list for VPRS 8892 General Correspondence Files and File Registration Cards. Look for both the primary and secondary subject classification headings. The lists are arranged alphabetically by primary and secondary subject classification headings. For each secondary heading files are arranged chronologically and sequentially by file number. With references from the indexes researchers may either search for a particular file or examine many files that were classified under the same subject classification heading.

  • Function / Content


  • Recordkeeping System
    Arrangement and Control

    This series provides the registration numbers and subject classification headings of some files located in VPRS 8892. The indexes do not appear to be a formal part of the recordkeeping system of which VPRS 8892 is the core. The indexes were probably created to provide quick reference to important files, perhaps those that contained matters of precedent.

    Files were indexed by file title in this series. Most files in VPRS 8892 did not have titles. It is not clear, however, what portion of the titled files are indexed by the indexes in this series.

    This is an accumulative series containing subject indexes which were not created contemporaneously with the files, but which nevertheless may be used to provide access to some files in VPRS 8892 General Correspondence Files and File Registration Cards. The indexes are not comprehensive, that is, they do not index every file in VPRS 8892. The criteria or reason for the creation of the indexes is not known but notes on the covers of units 1 and 2 of the P1 consignment indicate that the files indexed are some of the important files in the 19191971 old system.

    There are three separate indexes that have been transferred in the P1 consignment. There is some duplication between the indexes but they each appear to index files created at slightly different times, with some overlap. The approximate contents date ranges of the file numbers shown in the indexes in the P1 consignment are as follows:

    Unit 1
    Volume
    File numbers mostly 1950s to 1960s. Some earlier and few to 1970.

    Unit 2
    Volume
    File numbers mostly from 1920s to mid 1960s.

    Units 3 and 4
    Cards
    File numbers mostly 1960s with some earlier and some later.


    The subjects by which files are indexed appear to equate to file titles. The indexes give references to primary and secondary subject classification headings and to file numbers.

    The P1 consignment of this series contains three indexes. Units 1 and 2 are volumes each of which is a separate index. Units 3 and 4 are a card index.

    Unit 1

    The volume in this unit is a foolscap sized bound index book. It is divided into separate alphabetical sections within each of which are listed files by subject. Information was hand written in three rough columns that record:
    column 1 subject (equivalent to file title);
    column 2 primary and secondary subject classification headings; and
    column 3 annual single number file number.
    Information in columns 1 and 2 was written in ink. File numbers were written in pencil which would have permitted them to be altered if additional papers were added to the files.

    Unit 2

    This unit contains a large format bound loose-leaf volume divided into alphabetical sections. The same information as unit 1 is provided for in pre-printed columns as well as a fourth column headed cross reference. This column was rarely used but when it was, it may refer to related file numbers or contain amendments to the file number recorded in the third column. All entries are typed with the exception of those entries in the fourth column and some hand written additions following the last typed entries in some alphabetical sections.

    Units 3 and 4

    These units contain cards that were originally contained in two index card draws. Each draw was labelled with the alphabetical range of its contents as well as the words Old manual subject index old files. The cards are arranged alphabetically by subject which, generally, equates to a file title. The cards provide references to primary and secondary subject classification headings and to specific file numbers.

    Date range

    It appears that these indexes were created in the 1950's and 1960's. This is speculative and based on the date ranges of the files indexed in the indexes. However, they provide access to some files created during the period c1921 to 1970. The volumes and the subject card index were brought together by the Public Record Office when they were processed to be transferred into archival custody in 1994.

    Series date range therefore relates to the assumed process of the creation of the records until they were transferred into archival custody and is therefore ?1950 to 1994. The contents date range is c1921 to 1970.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1950 - 1964 General Correspondence Files and File Registration Cards VPRS 8892
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1921 - 1964 Open 4
Indexes and RegistersIndexes and Registers
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