Series VPRS 8869
Minutes of Meetings
About this Series Related Series Accessing the records in this Series
Date Range: Series 1977 - 1993
  Series in Custody 1977 - 1993
  Contents 1977 - 1993
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1977 - 1993 Geelong Regional Commission VA 426
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1993 - 1996 Department of Business and Employment VA 3096
Description of this SeriesDescription of this Series
  • How to use the Records
    How to use this series

    Period : 1977 to 1985

    Step 1

    Refer to VPRS 8870 Alphabetical Subject Card Index to Minutes which provides access to subjects raised/discussed at meetings of the Geelong Regional Commission during the period 1977 to 1985. Get the meeting number and the agenda item of the meeting at which the subject of your research was discussed.

    Step 2

    Consult the Records Description List of this series and select the appropriate volume which contains the minutes of the meeting in which your subject of research was discussed. Get the unit number (recorded against the volume number) required for the retrieval of the appropriate volume.

    Period : 1985 to 1993

    In 1985 indexing of subjects discussed at meetings was computerised. The computer-generated index to Commission minutes was not transferred into archival custody. (As at 1994). Researchers should consult the Records Description List for this series and select the appropriate volume.

    Function/Contents

    This series consists of the Master (official) set of minutes of the meetings of the Geelong Regional Commission (GRC) (VA 426). Minutes record summary details of the activities of the Commission discussed at the meetings, any decisions made on general matters, correspondence received, appointments, reports and expenditure.

    This series is a complete record of meetings of the GRC since the inaugural meeting on 12 July 1977 till 1993 when the Geelong Regional Commission was abolished.

    The connected papers presented and the agendas of the meetings were filed separately, refer to VPRS 8873 Agenda and Papers.

    The business of the Commission was conducted in all ordinary occasions at a meeting open to the public. When the Commission was of the opinion that a decision with respect to any particular matter at a public meeting would be likely to prejudice the Commission in carrying out its statutory functions, meetings were held "In Committee". Minutes of the "In Committee" meetings were filed separately, refer to VPRS 8872 Minutes of "In Committee" Meetings.

    The Commission's minutes recorded its resolution to go into committee, subjects discussed "In Committee" which were confirmed at its meetings.

    A microfilm security copy VPRS 2815 of the Agenda Papers and Minutes for the period Aug. 1977 - Jan 1979 was transferred into archival custody in 1980 as part of Commissions's vital records storage program.

    System of Arrangement/Control

    The minutes of the meetings were arranged chronologically by date of meeting and meeting numbers were imposed on them. The minutes were bound into volumes and sequential numbers were imposed on the volumes.

    As part of the process, the subjects raised/discussed at these meetings were indexed on cards till 1985 and from 1985 to 1993 on computers. The Alphabetical Subject Card Index is located in VPRS 8870.

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1977 - 1985 Alphabetical Subject Card Index to Minutes VPRS 8870
Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1977 - 1993 Open 3
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1977 - 1985 Alphabetical Subject Card Index to Minutes VPRS 8870
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