Series VPRS 8828
Psychiatric Programs Policy (General Correspondence) Files
About this Series Related Series Accessing the records in this Series
Date Range: Series 1983 - 1993
  Series in Custody 1983 - 1993
  Contents Circa 1977 - 1994
Public Access: Part Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1983 - 1985 Health Commission of Victoria VA 652
1985 - 1992 Department of Health II (commonly known as the Health Department Victoria) VA 2695
1992 - 1993 Department of Health and Community Services VA 3092
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2004 - 2014 Department of Human Services VA 3970
2015 - cont Department of Health and Human Services VA 5037
Description of this SeriesDescription of this Series
  • How to use the Records
    Consignment P0001

    Files in this series may be located by reference to the Keyword Index, found in consignment P3 of VPRS 8826 Electronic File Register and Index (Computer Output Indexes to VPRS 8827 and VPRS 8828).

    VPRS 8826 Electronic File Register and Index (Computer Output Indexes to VPRS 8827 and VPRS 8828) also includes the Register for these records in numerical order, and an Index to the files in alphabetical order.

    Once the number and title are known, consult the records description list for this consignment.


    Consignments P0002 onwards

    Consult the list/s of records in this series and / or consult VPRS 8826 Electronic File Register and Index (Computer Output Indexes to VPRS 8827 and VPRS 8828).

  • Function / Content
    This series contains some of the records created by the central agencies responsible for the administration of the Mental Hygiene Act 1958 (No.6314), the Mental Health Act 1959 (No.6605), and the Mental Deficiency Act 1958 (No.6313) between 1983 and 1993.

    For general correspondence files for mental health for the years 1952 to 1983, see VPRS 6344 General Correspondence Files (Mental Health). When the Mental Retardation Division was formed in 1981, some files were removed from VPRS 6344, to become part of another series: VPRS 6352 General Correspondence Files (Mental Retardation/Intellectual Disability).

    The psychiatric services section of the Mental Health Division instituted a new filing system in 1983 to replace VPRS 6344 General Correspondence Files (Mental Health). Some files from the general correspondence series were top-numbered into the subsequent system which is this series (VPRS 8828) . The remainder are located in the second consignment of the series (VPRS 6344/P1).

    In 1993 the Department of Health and Community Services (VA 3092) instituted a central registry. The various offices of the Department no longer manage their own record-keeping systems. Current files were top-numbered into the centralised system which was a modified version of the records management system Recfind.

  • Recordkeeping System
    General correspondence relating to mental health and psychiatric services on policy and administration was classified into ten broad authorised index headings. Files were registered into a multiple number system. The numbers from 1 to 10 were linked with subjects or headings as follows:

    1: Hospitals & Institutions (Policy)
    2: Administrative Services, Head Office
    3: Psychiatric, Medical & Para Medical
    4. Academic Appointments (previously Alcohol, Drug and Forensic Services)
    5: Education & Training
    6: Finance
    7: Legislation
    8: Committees & Organisations
    9: Conferences, Meetings & Seminars
    10: Nursing Services.

    Subject heading number 4 changed from 'Alcohol, Drug and Forensic Services' to 'Academic Appointments' at some stage during the period 1983 to 1993 when Alcohol and Drug Services formed a separate unit, outside the Office of Psychiatric Services. Forensic Services remained with the Office of Psychiatric Services for a time, and then they too formed a separate unit. They were a very small unit and subsequently were re-integrated into the Office of Psychiatric Services. The files were top-numbered into the subsequent series.

    The heading number was followed by a sequential number, e.g. 8/1, 8/2, 8/3 etc., file 8/3 being the third file registered in the Committees & Organisations category.

    When a new file was raised it was registered and allocated the next file number using file register VPRS 8826 Electronic File Register and Index (Computer Output Indexes to VPRS 8827 and VPRS 8828). Files were also indexed by keyword (or subject).

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1983 - 1993 Electronic File Register and Index (Computer Output Indexes to VPRS 8827 and VPRS 8828) VPRS 8826
Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
1983 - 1983 General Correspondence Files (Mental Health) VPRS 6344
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 Circa 1977 - 1993 Closed 239
P0002 1978 - 1994 Open 104
P0003 1982 - 1993 Closed 12
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1983 - 1993 Electronic File Register and Index (Computer Output Indexes to VPRS 8827 and VPRS 8828) VPRS 8826
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