Series VPRS 8827
Psychiatric Services Hospital Administration Files (Head Office)
About this Series Related Series Accessing the records in this Series
Date Range: Series 1983 - 1993
  Series in Custody 1983 - 1993
  Contents 1980 - 1993
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
Display entries per page
Date Range Agency Title Agency Number
1983 - 1985 Health Commission of Victoria VA 652
1985 - 1992 Department of Health II (commonly known as the Health Department Victoria) VA 2695
1992 - 1993 Department of Health and Community Services VA 3092
Agency currently responsible for this SeriesAgency currently responsible for this Series
Display entries per page
Date Range Agency Title Agency Number
1992 - 1996 Department of Health and Community Services VA 3092
1996 - 2014 Department of Human Services VA 3970
2015 - cont Department of Health and Human Services VA 5037
Description of this SeriesDescription of this Series
  • How to use the Records
    Files in this series may be located by reference to the Keyword Index, found in consignment P3 of VPRS 8826 Electronic File Register and Index (Computer Output Indexes to VPRS 8827 and VPRS 8828).

    If the file number looks like BGO/002 it is this series.

    If the file number looks like 008/316 it is VPRS 8828.

    Once the number and title are known, the Records Description List for the series should be consulted to determine whether the file was transferred to the Public Record Office, and if so, in which unit (box) it is stored. The files are listed in alphanumeric order.

    The alphanumeric identifier is comprised of a three-letter abbreviation to indicate the name of the institution and a number to indicate the subject of the file. The letters and numbers were taken from authorised lists. Lists of the hospital prefixes and file headings follow this registration.

    If you know the name of the hospital or clinic, then you should look up the three-letter alpha code for that institution at the front of the Records Description List, and then go to that part of the list where the files are listed under that code. The file titles may then be browsed, and when the desired file is identified, the unit number should be noted for retrieval to the Search Room.

    The Records Description List includes file number, title, dates of first and last pieces of correspondence on the file, and the unit (or box) number.

    Please note that not all the files that were created in the series - and listed in the Keyword Index - have been transferred to the Public Record Office in this consignment. Following a change in administrative arrangements, files that were still in use in 1993 were sent to the region that administered the institution.

  • Function / Content
    This series contains some of the records created by the central agencies responsible for the administration of Victoria's psychiatric hospitals and mental health clinics under the Mental Hygiene Act 1958 (No.6314), the Mental Health Act 1959 (No.6605), and the Mental Deficiency Act 1958 (No.6313) between 1983 and 1993.

    The file registration system used was numerical with a three-letter prefix. The files were arranged in alphanumeric order. The alphanumeric identifier was comprised of a three-letter abbreviation to indicate the name of the institution, and a number to indicate the subject of the file. The letters and numbers were taken from authorised lists. For example, the file for Aradale Hospital (Ararat) on the subject of Fire Damage Reports & Procedures was ARA/6, and the file on the same subject for Lakeside Hospital (Ballarat) was BLT/6. Lists of the hospital prefixes and set file headings follow this registration.

    The authorised list of subject headings chosen reflected activities common to all hospitals.

    The files were registered on VPRS 8826 Electronic File Register and Index (Computer Output Indexes to VPRS 8827 and VPRS 8828). Occasionally, files were raised for specific hospitals on specific headings other than those authorised. Numbers between 24 and 39 were used for this purpose. The list of authorised headings was expanded during the life of the record-keeping system. The numbers from 40 to 45 were used for new issues that applied to nearly all hospitals. A restricted set of the authorised headings was used for mental health clinics.

    Previous Series

    Until 1983, correspondence relating to the administration of psychiatric hospitals and clinics was included in VPRS 6344 General Correspondence Files (Mental Health).

    Subsequent Series

    In 1993 the administration of psychiatric hospitals and clinics was delegated to various regions in Victoria. The Office of Psychiatric Services closed files that were no longer used. It is these files that have been transferred to the Public Record Office in the P1 consignment. The remainder of the files were transferred to the regions for ongoing use.

    Set File Headings


    1 Policy

    2 Audit Reports

    3 Works & Services Program

    4 Thefts

    5 Health Inspections

    6 Fire Damage Reports & Procedures

    7 Overtime

    8 Residences

    9 Visits by Head Office Staff

    10 Official Visits & Visitors

    11 Motor Vehicles

    12 Finance

    13 Office Machines

    14 Pharmaceutical Services & Staffing

    15 Social Work Services & Staffing

    16 Laundry Services & Staffing

    17 Catering Services & Staffing
    18 Occupational Therapy Services & Staffing

    19 Administrative Staffing

    20 Nurse Staffing

    21 Medical Staffing

    22 Artisan & Other Staffing

    23 Psychologists Services & Staffing

    * * * * *

    40 Payroll Budget

    41 Health Service Agreements

    42 OPS Meetings with Hospital Executive

    43 Internal & External Disaster Plans

    44 Management Information System

    45 Industrial Disputes.

  • Recordkeeping System
    See Function /Content

More research resourcesMore research resources
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
1983 - 1993 Electronic File Register and Index (Computer Output Indexes to VPRS 8827 and VPRS 8828) VPRS 8826
Controlled SeriesControlled Series
Display entries per page
Date Range Series Title Series Number
Previous SeriesPrevious Series
Display entries per page
Transfer Date Series Title Series Number
1981 - 1983 General Correspondence Files (Mental Health) VPRS 6344
Subsequent SeriesSubsequent Series
Display entries per page
Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
Display entries per page
Consignment Number Contents Date Range Public Access No. of Units
P0001 1980 - 1993 Closed 127
P0002 1983 - 1993 Closed 4
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
1983 - 1993 Electronic File Register and Index (Computer Output Indexes to VPRS 8827 and VPRS 8828) VPRS 8826
More research resourcesMore research resources