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Series VPRS
8768
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General Subject Correspondence Files
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| Date Range: |
Series |
1977 - 1993 |
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Series in Custody |
1977 - 1993 |
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Contents |
1977 - 1993 |
| Public Access: |
Open |
| Location: |
North Melbourne |
| Format of Records: |
Physical |
  | Agency which created this SeriesAgency which created this Series |
| Agency currently responsible for this SeriesAgency currently responsible for this Series |
| Description of this SeriesDescription of this Series |
- How to use the Records
How to use this Series
These files document the activities of a succession of agencies between 1977 and 1993 responsible for the promotion and review of solar energy use and research and, from 1990, for energy conservation.
There is no index to these files. Files were registered within VPRS 8808/P1 Register of General Subject Correspondence Files. This register is simply a listing of files created within each primary classification. It appears to have been a word processed document. Entries for some files are hand written, so presumably the document was updated periodically.
As all files transferred to the Public Record Office have been listed on the Records Description List, the most convenient way to identify relevant files is to scan the list. First identify the relevant primary classification eg: A1 Administration, G1 Grants, S2Solar Energy etc.. Scan the list and note the unit numbers of the boxes containing files of interest.
To assist researchers, a guide to the primary and secondary classification has been placed with the Records Description List.
At the time of transfer (1993), some files were retained by the agency. To identify registered files still in the custody of the agency at that time, use the register. First select the relevant primary classification and then note the file number and title of files not listed on this record description list.
Function/Contents
The record keeping system encompasses this series and VPRS 8808 Register of General Subject Correspondence Files. The file classification scheme was unconventional. It consisted of a primary classification based on function, activity or subject. Primary classifications such as Administration, Budget, Committees, Education, Procedures, Research, Solar Energy, and Wind Energy were used. Each primary classification was identified by an alpha/numeric number eg: Administration was A1/, CommitteesC1, Conferences C2 etc.
For some primary classifications there is a secondary classification.
For example the primary classification 'Administration' has secondary headings for Accommodation, Accounting, Equipment, Vehicles and Support Services. Secondary classifications were identified numerically eg: Administration, Accounting was A1/1, Administration Equipment was A1/2.
Files registered in classifications other than Grants (including NERDDC Grants), Projects, Marketing and Committees were then numbered sequentially.
Where there is no secondary classification, files were numbered sequentially within the primary classification.
eg: W1 / 6
Wind Energy / Wind farms in Victoria, was the sixth file registered in the primary classification Wind Energy.
Within the primary classification Marketing (M1) there is no secondary classification but separate files relating to the marketing of solar products appear to have been created for each company/product. Those files have been given an alphabetical identifier.
eg: M1/6 Solar Product Marketing
M1/6/A Rankin Engineering - Time Switching Processor
M1/6/B JED Microprocessors - Weather Station - Vine Yards
Within the primary classification Committees (C1), some files have been sequentially numbered
eg: C1/1 Formation of VSERC
C1/2 VSERC Official Minutes
C1/5 Technical Standing Committee - Meetings and Reports
Subsequently files apparently relating to specific committees established to advise the council have been numbered sequentially within the classification C1/7.
eg: C1/7/1 Formation and Policies of VSERC
C1/7/2 VSEAC No.1
C1/7/12 Publications Committee
Files created within the primary classifications 'Grants' and 'Projects' were registered within an annual single number sequence
eg: G1/4/80 Solar Tempered House
is the fourth file registered in the grants category in 1980.
P2/32/78 Solar Water Heating System Maryborough Hospital
is the thirty second file registered in the projects classification in 1978.
With the creation of the Renewable Energy Authority Victoria in 1990. A new annual single filing system commenced, which incorporated the remaining files, although, some evidence exists that both systems were maintained until 1993.
Guide to the Classification System
A1/ Administration
A1/1 Accounting
A1/2 Equipment
A1/3 Personnel (Not with transfer)
A1/4 Vehicles
A1/5 Accommodation
A1/6 Support services
B1/ Budget - Treasury requests, approvals, initiatives
B2/ Biomass - general correspondence, various types of alternatives fuels their testing and evaluation, and projects
C1/ Committees - VSERC, committees established to inform VSEC on matters relevant to its function, reports and advice from various other committees
C2/ Conferences - various conferences on alternative energy with Australia and overseas, and conference reports
C3/ Council - formation of VSEC, agenda's, minutes, reports, meetings, policy and procedures
C4/ Computer Program - technical programs for testing solar energy systems, VSEC's computing needs
C5/ Conservation - overview, target, program
C6/ Consultancies - power generation options
E1/ Education - awards, inquiries, projects, training, scholarship
E2/ VSERC - public correspondence
G1/ Grants - to various organisation for projects related to solar energy
G2/ Grants to VSEC
I1/ Industry - products (data base)
L1/ Legislation - Acts related to solar energy
L2/ Library - correspondence and information kit
M1/ Marketing - proposal, promotion, information on various products
M2/ Market Sectors - targets, programs
N1/ National Energy Research, Development and Demonstration Council
(NERDDC) Grants - grants allocated by NERDDC
PP/ Policy Programs - proposal outlines, correspondence
PS/ Policy Studies - public attitude, impact statement, incentive schemes, general policy
PSG/ Policy Studies General - General
P1/ Publicity -
P1/1 Advertising
P1/2 Exhibitions
P1/3 Publications
P1/4 Questionnaires
P1/5 Reports and requests
P1/6 Films
P1/7 Newspaper clippings
P1/8 Media correspondence
P1/9 Accessories
P2/ Projects - various solar energy systems, training courses
P3/ Procedures - occupational safety, general, reviews, staff training, market survey, position statements
R1/ Research - VSERC general correspondence
S2/ Solar Energy - correspondence, reports, training courses, workshop, incentives, installations, tenders
T1/ Transport - general correspondence, electric vehicle, alcohol fuel study
W1/ Wind Energy - (includes wave/tidal energy) correspondence, market study.
It is unknown if S1/ was allocated and if it were, the whereabouts of the record(s).
The Records Description List provides the full file title which further specifies the file.
- Function / Content
- Recordkeeping System
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