Series VPRS 8350
Bills of Sale Filed
About this Series Related Series Accessing the records in this Series
Date Range: Series 1864 - 1984
  Series in Custody 1880 - 1972
  Contents 1880 - 1972
Public Access: Part Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1864 - 1873 Registrar-General's Department VA 2889
1873 - 1984 Office of the Registrar-General and the Office of Titles, (known as Land Victoria 2001 to 2014; Land Use Victoria 2014 - ct.) VA 862
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1873 - cont Office of the Registrar-General and the Office of Titles, (known as Land Victoria 2001 to 2014; Land Use Victoria 2014 - ct.) VA 862
Description of this SeriesDescription of this Series
  • How to use the Records
    Browse or search the records by the name of the grantor / grantee, or the address of the property.

    PROV holds no indexes or registers to these records.

  • Function / Content
    Bills of Sale were mortgages against personal chattels used extensively by individuals and small business to raise finance.

    Schedules of the chattels were attached to the bills. The schedules list the grantors' chattels against which a bill was drawn.

    In those instances when the bill was against furniture the inventory is often given on a room by room basis, sometimes identify the occupant of the room. Towards the end of the series' life the most frequent chattel listed was a motor car, usually identified by reference to car registration and engine number.

    For businesses, such as hotels, the chattels are of plant (including furnishings) and equipment.

    Filing procedures

    Filing procedures were complicated by strict requirements (specified in the Acts?) on the manner in which records were to be kept and, from c1877, the time within which documents were to be lodged.

    All Bills were allocated a sequential bill number upon initial lodgement.

    Between 1864 and 1867 no distinction appears to heave been made between the lodging of a bill with the Registrar-General and its filing. The proclamation of the Act 40 Vic. No.557 established a period of grace between the lodging of a bill and its filing. This period of grace enabled any creditors of the grantor (mortgagor) who so desired to lodge caveats against the registration of the bill as, once filed, the bill gave the grantee (mortgagee) a priority against the chattels identified in the bill's schedule in the event of the grantor's default. Each year the grantee was required to renew the bill by lodging an affidavit, failure to renew caused the bill to lapse and the grantee became and unsecured creditor.

    To control this process a series of indexes to lodged bills, filed bills, renewals and caveats were created. These indexes provided summaries of the bills including names of the parties, addresses, Type of chattel(s) mortgaged, amount and bill number.

    Legislative changes

    The Chattel Securities Act 1981 repealed Part VI of the Instruments Act 1958 which provided the statutory scheme for bills of sale. The relevant provisions of the former Act came into operation on 2 April 1984. The Chattel Securities Act 1987 repealed in turn the 1981 Act including its savings provision. Thereafter, there were no longer any statutory provisions affecting a bill of sale.

  • Recordkeeping System
    The records are registered by number within year.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1864 - 1963 Indexes of Bills of Sale Filed VPRS 12518
1957 - 1961 Indexes of Satisfaction Pieces filed against Bills of Sale filed prior to 1 July 1957 VPRS 12522
Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0002 1880 - 1902 Part Open 356
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1864 - 1963 Indexes of Bills of Sale Filed VPRS 12518
1957 - 1961 Indexes of Satisfaction Pieces filed against Bills of Sale filed prior to 1 July 1957 VPRS 12522
More research resourcesMore research resources