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Series VPRS
8268
Index to Defunct Company, Association and Business Name Registrations (Microfiche Output from Computer System)
About this Series
Related Series
Accessing the records in this Series
Date Range:
Series
1982 - cont
Series in Custody
1990 - 2014
Contents
? 1864 - 1990
Public Access:
Open
Location:
North Melbourne
Format of Records:
Digital
Agency which created this Series
Agency which created this Series
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Date Range
Agency Title
Agency Number
1982 - cont
Corporate Affairs Office
VA 679
Agency currently responsible for this Series
Agency currently responsible for this Series
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Date Range
Agency Title
Agency Number
1982 - 1991
Corporate Affairs Office
VA 679
Description of this Series
Description of this Series
How to use the Records
*Researchers please note: this series has been digitised and can be accessed online. The rest of these instructions assume that you are using the microfiche copies of the records; there is no difference in the process for using the records to identify files relating to companies of interest.**
This series comprises a microfiche index generated from a computer system which controls the various organisations required by a range of legislative requirements to be registered with Corporate Affairs.
This index refers to organisations which had been entered into the system and had been deregistered (ie. become defunct) at any time prior to 31 August 1990. An index of registrations at that time has also been transferred as VPRS 8267.
This index provides a means of entry into a number of different Corporate Affairs registration systems. Some of these records have been transferred into archival custody.
Function / Content
Records in PROV custody controlled by this index
PROV holdings are essentially limited to the:
files of defunct registrations, and
manually created registers in a volume format.
This index can be used to request most of the registation files in PROV custody. Holdings are currently limited to:
VPRS 932 Trading Company Registration Files (provided the registration became defunct before 1974)
VPRS 934 Foreign Company Registration Files (provided the registration became defunct before 1984) and
VPRS 6624 Recognised Company Registration Files (provided the registration became defunct before 1984).
It can be used as a means of entry into some of the register series. These being:
VPRS 8269 Registers of Trading Companies
VPRS 8272 Registers of Foreign Companies
VPRS 8277 Registers of Industrial and Provident Societies (some entries only) and
VPRS 8279 Registers of Miscellaneous Companies (some entries only).
Records in PROV custody not covered by this index.
Some registration systems created by previous agencies to Corporate Affairs are not controlled by this index as detail was not entered into the computer system. These are:
VPRS 567 Mining Company Registration Files
VPRS 10316 Prospecting Syndicate Registration Files.
Additionally, none of the Business Name Files (VPRS 933) currently in archival custody are controlled by this index.
Recordkeeping System
Arrangement of index
The headers of each individual fiche contain a sequential number as well as the alphabetical range of keywords on that fiche. The final fiche contains organisations whose name includes a number.
Arrangement of entries on fiche.
Entries on the fiche are arranged in lexicographical (ie. strict alphabetical) order according to a keyword within the full name of the registered organisation. As some organisations may have more than one keyword, individual entries may be duplicated within the index.
Contents of individual entries
Each individual entry in this index contains the following detail:
keyword
name of company, association or business name
company, association or business name (see below)
code (see below).
registration status (either Ceased, Expired or Changed)
date of cessation, expiry or change.
The company, association or business name number usually comprises a number with an alphabetical prefix denoting the type of registered organisation and an alphabetical suffix. This suffix is merely a computer check number and should be disregarded.
Computer system and microfiche index : Corporate Affairs
The computer system was established by Corporate Affairs in 1982 to control the allocation and retrieval of registration numbers for Companies, Association and Business Names.
Detail relating to current and defunct registrations is entered into separate data bases. Corporate Affairs staff use these data bases to conduct online research. Computer Output Microfiche (COM) indexes are generated for public use within the Corporate Affairs public search facility.
Registered organisations controlled by the computer system/index.
The computer system controls registrations for a range of organisations most of which were previously controlled through a manual card based system. These organisations are identified in each fiche entry through reference to a combination of the number and code. These are:
Organisation Type Code Number
Trading Companies LPTY and LPUB with C prefix
Foreign Companies FNOS with F prefix
Recognised Companies RECG with R prefix
Co-operative Housing Societies HOSC with H prefix
Industrial & Provident Societies PDNT with K prefix
Association Incorporations ASSN with A prefix
Miscellaneous Companies GENL with G prefix
Business Names BUSN without prefix
Computer system/index coverage
Many of the registration systems created for these organisations existed for periods up to 118 years prior to the commencement of the computer system. This index is not a comprehensive list of all registration numbers historically allocated as these were not all entered into the computer system. The extent of coverage for each category of organisation is:
Organisation Type Start of Coverage
Registration
System
Trading Companies 1864 all current and defunct registrations
Foreign Companies 1897 all current and defunct registrations
Recognised Companies 1985 all current and defunct registrations
Co-operative Housing Societies 1986 all current and defunct registrations
Industrial & Provident Societies 1925 registrations current in 1982
Association Incorporations 1982 all current and defunct registrations
Miscellaneous Companies ?1853 registrations current in 1982
Business Names 1893 thought to be all current in 1982 and new registrations thereafter.
More research resources
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Indexes and Registers
Indexes and Registers
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Series Number
Controlled Series
Controlled Series
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Date Range
Series Title
Series Number
1864 - 1976
Trading Company Registration Files
VPRS 932
1897 - 1984
Foreign Company Registration Files
VPRS 934
1897 - 1984
Recognised Company Registration Files
VPRS 6624
Previous Series
Previous Series
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Series Title
Series Number
Subsequent Series
Subsequent Series
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Series Number
List/s of records in this series
List/s of records in this series
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Consignment Number
Contents Date Range
Public Access
No. of Units
P0002
1864 - 1990
Open
N/A
Indexes and Registers
Indexes and Registers
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