Series VPRS 8206
Minutes - Co-ordination Committee
About this Series Related Series Accessing the records in this Series
Date Range: Series 1948 - 1956
  Series in Custody 1948 - 1956
  Contents 1948 - 1956
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1948 - 1956 Housing Commission of Victoria VA 508
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1991 - 1992 Department of Planning and Housing VA 3013
Description of this SeriesDescription of this Series
  • How to use the Records
    System of Arrangement/Control

    Series : None apparent
    Contents : Minutes are arranged chronologically by date of meeting and sequentially by meeting number.

    Range Control Symbols

    Series : None apparent

    Contents and
    Contents in Custody : Meeting No.1 to 163

    Function/Contents

    This series consists of the minutes of the Co-ordination Committee of the Housing Commission of Victoria. The Committee was established by the Commission at its meeting of 17 November 1948 (see VPRS 8212, Minutes - Housing Commission of Victoria, meeting number 919) and first met on 19 November 1948.

    The minutes of the first meeting reveal that no definite terms of reference were set but would "be allowed to develop as the need arose" and that the Committee would "thrash out details and pass up to the Commission recommendations and submit policy matters for discussion". In effect this Committee undertook the background investigations and discussions of matters which enabled the full Commission to consider recommendations rather than undertake lengthy investigations itself.

    The final meeting of the Committee was number 163 held on 6 February 1956. Units 1 and 6 of the P1 consignment contain memoranda signed by the Secretary of the Commission advising respectively of the commencement and winding up of the Committee. The P1 consignment comprises the complete set of minutes of the Co-Ordination Committee.

    The Committee was initially made up of the Commission's Chairman, Deputy Chairman, Secretary, the Estates Officer and the Chairman of the Architects Panel. An officer of the Commission was nominated to attend as secretary to the Committee which could also co-opt other interested advisers as required.

    The information contained in this series covers a wide range of Housing Commission areas of responsibility. It includes the record of discussion and investigation of sales and purchase of land, policy and procedures, progress reports on estate development projects, progress and details of contracts, financial matters, as well as problems associated with specific sites and equipment. Successive minutes may contain continuing references to certain matters until a point was reached that would enable advice or recommendations to be made to the Commission. At that point researchers may locate references to the same matters in VPRS 8212, Minutes of the Housing Commission, which are the record of the formal decision making process of the Commission.

    The minutes are typed in black and red ink on single sides of foolscap paper. From meeting number 143 the minutes are "Roneo" duplicate printed. There are some typed or carbon copy reports and other documents included with the minutes of meetings at which the matters were discussed. Each set of minutes is signed, as confirmed, by the Chairman of the Committee. The minutes are loose bound into six spring-back binders.

    There are no other series which control or are controlled by this series.


    Preservation Statement

    Minutes consist of foolscap sheets, typed in black and red ink, with pen and biro ink signatures. Some are "roneo" copies. Minutes are housed in six spring back binders which may come loose with use.

  • Function / Content


  • Recordkeeping System


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Consignment Number Contents Date Range Public Access No. of Units
P0001 1948 - 1956 Open 6
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