Series VPRS 8146
Index to Particular Occasion Permits by Date Operable
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1977 - ? 1986
  Series in Custody 1977 - 1983
  Contents 1977 - 1983
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1977 - 1986 Liquor Control Commission VA 1110
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1988 - 1998 Liquor Licensing Commission VA 2869
1998 - cont Director of Liquor Licensing VA 4824
Description of this SeriesDescription of this Series
  • How to use the Records
    System of Arrangement/Control

    Series in custody : chronological arrangement by date range of contents

    Contents in custody : entries arranged chronologically within each volume by date permit was operable (date of function)

    This series was maintained by the Liquor Control Commission VA 1110 (L.C.C.) to record the issuing of liquor permits for single occasion functions. These permits were entitled 'particular occasion permits' and were granted by the L.C.C. to allow liquor to be consumed in cafes, public halls, unlicensed clubs and other non-specific buildings. The ease of access to information contained within these indexes may have aided the policing of such occasions by licensing inspectors and other L.C.C. personnel.

    The date range of the P1 consignment is 1977 to 1983, with a gap for the period March 1979 to August 1980. Records covering the period from March 1979 to August 1980 were not presumed extant at the time of transfer of the series. Units 1 and 2 of the P1 consignment were originally designed and printed to be used as inwards letter books but were not utilized for that purpose. Instead they were incorporated into this series. Units 1 and 2 have the numbers '9' and '10' written respectively on their covers, suggesting that perhaps the series commenced prior to 1977. This numbering was not apparent elsewhere in the series.

    The series comprises chronologically arranged volumes, which were referred to by their creators as 'P.O.P. Indexes'. Most indexes were marked with full or partial date ranges on their covers. Permit entries were arranged chronologically within each volume by the date for which the permit was operable (ie. the date of the function). Entries were made at the time payment was received for each permit, which was sometimes well in advance of the occasion. Most volumes include several pages of entries at the back of the volume which relate to permits for occasions later than the date ranges shown on the covers of the volumes.

    The permits were issued for specific dates in both Country and Metropolitan locations. The indexes contained the following information:

    name of premises (venue)
    location (suburb)
    permit number
    date issued (from February 1979 onwards)

    Particular occasion permit indexes are mentioned in reference number 11.0.0 of the Records Disposal Schedule for the Liquor Licensing Commission (PROS 88/15). However, unlike other POP records such as 'sample of POP applications' and 'registers of POP applications' which are cited as being permanent - the indexes have not been given a sentence. This series is being retained on an only record extant basis.


    The P2 consignment of this series covers the date range 1983 to 1986. The volumes in this consignment were originally registered as units 30, 34, 39 and 43 of VPRS 7603 Licensing Registers, Particular Occasion Permits, Metropolitan and Country. It is not known what replaced the series after 1986. The P2 consignment has not yet been removed from VPRS 7603 as at 20.7.92.

    Preservation Statement

    This series is in good condition. For its continued preservation handle with care.

  • Function / Content


  • Recordkeeping System


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Consignment Number Contents Date Range Public Access No. of Units
P0001 1977 - 1983 Open 4
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