Public Record Office Victoria
 
Series VPRS 8123
Cash Book : Trust Expenses (M.T. and O. Co. Account)
About this Series Related Series Accessing the records in this Series
Date Range: Series 1900 - 1916
  Series in Custody 1900 - 1916
  Contents 1900 - 1916
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1900 - 1916 Melbourne Tramways Trust VA 2692
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1989 - cont Public Transport Corporation VA 2984
Description of this SeriesDescription of this Series
  • How to use the Records
    System of Arrangement and Control

    Series : A single volume series.

    Contents : Entries arranged chronologically.

    Range of Control Symbols:

    Series and Contents : None apparent.

    Accounting Records
    Overview

    Public sector accounting systems comprise a structured collection of records which together document the financial transactions of the public agency. At the most basic level the flow of information between the integral components, or records, within the system is indicated by the following diagram:

    ????????????? ?????????????? ????????????? ??????????? ??????????????
    ? ?????? Cash Books ?????Subsidiary ???? ????? ?
    ? Source ? ? and ? ? Ledgers ? ? General ? ? Financial ?
    ? Documents ? ? Journals ? ????????????? ? Ledger ? ? Statements ?
    ? ?????? ???????????????????? ????? ?
    ????????????? ?????????????? ??????????? ??????????????

    The flow of information, however, is not always this straightforward.

    Cash Books

    A cash book is a combination of a book of original entry (like a journal) and the ledger account for cash (and often the bank account). As a book of original entry it serves to chronologically record in a two sided format cash (and cheque) receipts on the lefthand side, and cash (and cheque) payments on the righthand side. These amounts are then 'posted' to the relevant ledger accounts which are identified either by ledger folio numbers or account numbers. As the cash book is also a replacement of the ledger account for cash (and often for bank) it is therefore balanced at regular intervals.

    Cash Book : Trust Expenses

    This series consists of a single volume created by the Melbourne Tramways Trust (VA 2692) to record expense account transactions for the period 27 April 1900 to 25 February 1916. The expenses recorded in this volume include the salaries of several staff, including the secretary of the Trust, and general office expenses.

    Section 8 of the Melbourne Tramways Trust (Borrowing Powers) Act 1890 (54 VIC. No.1173) allowed that the Trust's expenses were payable by the Melbourne Tramway and Omnibus Company to an amount not exceeding 1,000 pounds per annum. The expenses recorded by this series appear to be those which were reimbursed by the Company in accordance with that Act.

    Entries are recorded monthly and , for debits, show date, name of payee, voucher and cheque number and amount. There are generally fewer than ten entries per month. The final monthly entry is a credit by the Company for an amount equal to the monthly debits.

    Prior to 27 April 1900 the information in this series was recorded in VPRS 7193, Cash Books and VPRS 7190, Journals and was posted to accounts in VPRS 7211, General Ledgers. There are no ledgers extant to which information in this series was posted directly. A subsequent series VPRS 8124, Board Expenses (M.T. and O. Co. Account) was created by the Tramway Board to record expenses payable by the Company from February to July 1916 at which time the company's obligation ceased.

    Conservation Statement

    A quarter leather bound volume in good condition.

    Size approximately 220 x 330 x 17mm. 95 numbered folios. Entries in black ink, paged printed with blue horizontal and red column lines.

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  • Recordkeeping System
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- 1916 Board Expenses (M.T. and O. Co. Account) VPRS 8124
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1900 - 1916 Open 1
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