Series VPRS 8041
Numerical Card Index to Public Building Files
About this Series Related Series Accessing the records in this Series
Date Range: Series By 1924 - 1988
  Series in Custody 1924 - 1988
  Contents 1924 - 1988
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1924 - 1944 Department of Public Health VA 2904
1944 - 1978 Department of Health I VA 695
1978 - 1985 Health Commission of Victoria VA 652
1985 - 1988 Department of Health II (commonly known as the Health Department Victoria) VA 2695
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1991 - 1992 Department of Planning and Housing VA 3013
1999 - cont Department of Infrastructure VA 3971
Description of this SeriesDescription of this Series
  • How to use the Records
    System of Arrangement and Control

    Series and Series in custody : cards are arranged in file number order (sequential number). Range of file numbers have been imposed on each drawer

    Range of Control Symbols

    Series and Series in custody : 1-1199 to 21,000-21,737

    Function/Contents

    This series is a numerical card index which forms a part of the overall public building recordkeeping system. The system includes an Alphabetical Card Index (VPRS 8042/P1) and General Indexes (VPRS 8043/P1) to Public Building Files and Plans. Whereas the two systems of card indexes were created simultaneously over the period of years starting from 1924 when the P.B. filing system was instituted, the General Indexes to P.B. files and plans were compiled at a later period around 1974.

    This series was used to allocate and record file numbers and as a file movement control record, the other two series in the system, Alphabetical Card Index, (VPRS 8042/P1) and the General Indexes to Public Building Files and Plans (VPRS 8043/P1) provide easy access to some P.B. files and plans.

    Each card in this series represents a P.B. file and the cards are sequentially numbered. The information recorded include P.B. file number, the name of the public building or the subject title of the file, the site of the building and the name of the suburb and the city.

    The movement of the file is indicated in columns under "Date" and "marking out" and includes remarks e.g. "keep it pending" and "put away".

    Special Features of the System

    More than one card may have been created for each file. Some cards have been subsequently replaced over time and earlier cards were perhaps destroyed. The entries about the movement of the files thus relate to a much later period.

    Large complexes, e.g., Showground, Exhibition Building, Universities, are represented by more than one card. However, such cards are grouped together under one common P.B. number with further divisions represented either by a sequence of letters or by a sequence of secondary numbers.

    About 192 tent file cards bearing P.B. reference and A.S. (Amusement Structure) numbers are found stapled together with another P.B. index card. (For details see Public Building Tent files, VPRS 8050/P1).

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1924 - 1988 Public Building Files VPRS 7882
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1924 - 1988 Open 31
Indexes and RegistersIndexes and Registers
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