Series VPRS 8040
Valuation Registers
About this Series Related Series Accessing the records in this Series
Date Range: Series By 1930 - ? 1979
  Series in Custody By 1930 - ? 1979
  Contents By 1930 - ? 1979
Public Access: Open
Location: North Melbourne
Format of Records: Physical
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1930 - 1969 Department of the Treasurer (also known as Treasury and Treasurer's Office) VA 865
1969 - 1979 Office of the Valuer-General VA 2322
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1969 - cont Office of the Valuer-General VA 2322
Description of this SeriesDescription of this Series
  • How to use the Records
    NOTE: There is some evidence that municipal boundaries do not precisely correlate with the municipalities specified in the records details. For properties close to municipal boundaries, it is advisable to also consult registers for adjacent municipalities.

    Within each Head Office Division or Regional Office the volumes were, at the basic level, arranged alphabetically according to the municipalities within their jurisdiction. Consult the records details to find relevant units.

    At the time of transfer the registers were arranged according to a list of municipalities within the jurisdiction of each Division/Office that was compiled by the agency in December 1988. This list included 8 Divisions/Offices of the agency.

  • Function / Content
    In 1910 the Land Tax Act 1910 (No.2284) was assented to, providing for a tax to be levied on the unimproved value of land and for the general assessment of land values. For the purposes of the assessment and levy of taxation, valuations of land throughout Victoria were required. Such valuations were able to be undertaken by assessors employed under the Act, or were able to be obtained from local authorities. Section 16 (4) of the Act indicates that all valuations were to be included in a valuation register.

    This series consists of loose-leaf valuation registers which appear to have been initiated for land tax purposes. The contents of the registers extant date from circa 1930. It is believed, however, that valuation details were recorded in such a manner prior to this time, possibly from the passing of the 1910 legislation, but that when pages of the registers became full of information they were removed and either kept separately or were destroyed. This would account for the existence of some volumes which contain only 'old' pages from the registers.

    Entries in the registers were variously made in house number order (metropolitan land), in Section and Crown Allotment Order (rural land) or in lodged plan number order (metropolitan or rural land). In addition, for urban municipalities a separate register was often maintained for flats and apartment buildings. This series therefore provides a comprehensive lot by lot record of land values throughout Victoria. For each property the following details were able to be recorded in the register:

    no. of house (metropolitan only)
    dimensions of land (metropolitan land) or acreage (rural land)
    lot and lodged plan number or Crown Allotment number
    details of improvements on the land, eg: type of building
    capital improved value
    unimproved value
    year in which a municipal valuation of the property was adopted
    sale particulars, including : price, date of transfer, whether cash or terms
    tax payer details, ie a record of the owners of the property
    title volume and folio number if known.

    Until 1969 the series was recorded by the Land Tax section of the Department of the Treasurer (VA 865). Subsequently the Land Tax section developed into a Land Tax (Valuation) Branch. Despite the appointment of a Valuer-General within the Local Government Department in 1960, it appears evident that the use of the registers remained with the Land Tax Branch until 1969 when the valuation staff of the Land Tax (Valuation) Branch were transferred to the Office of the Valuer-General (VA 2322).

    Although the registers were initially a significant source of valuation information for land tax assessments this was not their only function. The registers were equally useful as a comprehensive record of property identification, ownership, values and transactions. In fact the former function of the series actually ceased, it is believed in the early 1970's, after the land tax section of the State Taxation Office began to rely primarily on municipal valuations.

    During the 1970's the recording of valuation details began to be computerized. It is evident that the computerized system was introduced gradually into the agency. Within head office an on-line computerized system appears to have been introduced by 1979, however, within the regional offices the registers may have continued to be used into the 1980's. From the on-line system valuation details are currently transferred to microfiche two or three years after their entry on the database. In addition, it is evident that, between 1974 and the introduction of the on-line system in 1979, information was transferred from some valuation registers onto computer tape, and these records are also held, in 1990, by the Office of the Valuer-General.


    The exact nature of the relationship between this series of Valuation Registers and the valuation records of Local Government agencies, sentenced as permanent within PROS 84/25 General Disposal Schedule : Local Government Records, is yet to be determined.

  • Recordkeeping System
    At the time when the valuation registers ceased to be created in the hard copy format the Office of the Valuer-General was operating through a number of Head Office Divisions and various regional offices. Each division or regional office was responsible for monitoring valuations within a certain group of municipalities. Each division or regional office maintained its own sequence of valuation registers which, at the basic level, were arranged alphabetically according to the municipalities within their jurisdiction.

    When the registers were proposed for transfer they were out of sequence and stored within many different locations. It was subsequently decided to return the registers to what appeared to be their original arrangement within each division or office, however, this was undertaken by reference to a list of municipalities within the jurisdiction of each division or office that was compiled by the agency in December 1988. This therefore, may not reflect the division of municipalities at the time the registers were being created. In addition, it is acknowledged that the creating agency may not have always operated in such a decentralized manner and hence this could explain why some registers were not able to be placed within only one division/office. These have been listed last as Units 984-1000. In addition, items asterisked in the consignment details indicate localities which belonged to a different jurisdiction and hence further records of the locality may be found elsewhere in the arrangement.

    Within the registers of each division/office certain patterns could be detected in terms of control symbols (numbers and letters) and the use of certain types of labels, however, no definite conclusions could be drawn from these concerning the arrangement of the registers. For each municipality a number of registers were simultaneously maintained, and as a group, were kept together within an overall alphabetical sequence by the name of the municipality. Sometimes, a separate register was used for a particular parish or town within a municipality. Also it was common for the divisions/offices to have a sequence of registers relating to a miscellaneous collection of towns from different municipalities although within the same overall jurisdiction. Within each group of registers for a municipality there were generally three main secondary levels of arrangement, two of which depended on whether the land within the municipality was metropolitan or rural. For metropolitan land the registers were often arranged in alphabetic sequence according to the names of the streets, for example `Hawthorn R-Z' would indicate a register for streets beginning with R through to Z within the municipality of Hawthorn. For rural land the secondary level of arrangement of the registers was often alphabetical by parish name.

    In addition, a third level of arrangement was numerical by lodged plan number relating to the subdivisions of the land as recorded by the Titles Office. For some municipalities a combination of two or three of these arrangements was used.

    Various arrangements existed for the volumes within each municipality and for the entries within each volume. See full description for further information.

    Listed below are the Head Office Divisions and alphabetical ranges of municipalities contained in this series.

    Gippsland Division : Alberton to Woorayl
    Southern Urban Division : Brighton to Waverley
    Central Urban Division : Box Hill to Ringwood
    Northern Urban Division : Altona to Williamstown
    Geelong Regional Office : Bannockburn to Winchelsea
    Ballarat Regional Office : Arapiles to Wimmera
    North-Western Rural Division : Alexandra to Yea
    Wodonga Regional Office : Beechworth to Yarrawonga

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Consignment Number Contents Date Range Public Access No. of Units
P0001 By 1930 - ? 1979 Open 1011
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