Series VPRS 800
Register of inward correspondence
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1870 - ? 1938
  Series in Custody 1870 - 1938
  Contents 1870 - 1938
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
? 1870 - ? 1938 National Museum of Victoria VA 431
? 1870 - ? 1938 Trustees of the Public Library, Museums and National Gallery of Victoria VA 912
? 1870 - ? 1938 Public Library of Victoria VA 913
? 1870 - ? 1938 National Gallery of Victoria VA 930
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
? 1870 - cont National Gallery of Victoria VA 930
1960 - cont State Library of Victoria VA 2923
By 1983 - cont Council of the Museum of Victoria (from 1997 known as Museums Board of Victoria and from 1998 also known as Museum Victoria) VA 3152
Description of this SeriesDescription of this Series
  • How to use the Records
    This series is generally not needed to retrieve files from VPRS 805 Inward registered correspondence. Instead, identify items of interest in VPRS 801 Index to inward registered correspondence, note the identifying information (file number, indexed terms, author etc), locate the item in VPRS 805 and retrieve it.

    If a file cannot be found in VPRS 805, use this series (VPRS 800) to identify possible alternative locations where the item might have been filed.

  • Function / Content
    Subject to further research, this series recorded the receipt of general correspondence of VA 913 Public Library of Victoria (from 1960, VA 2923 State Library of Victoria), VA 930 National Gallery of Victoria, and the respective Trustees of those agencies.

  • Recordkeeping System
    It is not certain which agencies recorded this series. The Public Library of Victoria (from 1960 the State Library of Victoria), the Museum and the National Gallery of Victoria were located in the same building until 1968, and the administrative relationships between them have not been researched. This series, its index and the correspondence that it controls contain records of all of the agencies. In addition, the relationships between the above-mentioned agencies and their Trustees have not been researched.

    Inward correspondence received a "Public Library of Victoria" registration stamp until the late 1940s, while correspondence from the late 1940s was stamped either "Public Library of Victoria" or "Public Library, National Gallery and Museums". All extant file covers in VPRS 805 Inward registered correspondence, which this series controlled, were headed "Public Library, National Gallery and Museums". Many inward letters were addressed to "The Chief Librarian and Secretary, Public Library, Museums and National Gallery of Victoria".

    The date range of the series has not been ascertained. Volumes comprising the series are extant for the period 1870 to 1938. The index to the series, VPRS 801 Index to inward registered correspondence, is extant for the period 1880 to 1946. The earliest piece of correspondence in the controlled series, VPRS 805 Inward registered correspondence, in PROV custody is dated 1881 (though volumes in VPRS 800 - this series - for 1870 to the early 1880s do not appear to register correspondence in VPRS 805). The latest item of VPRS 805 in PROV custody is dated 1980, while the latest item with a registration stamp on it is dated 1953.

    It is possible that correspondence series in PROV custody other than VPRS 805 were controlled by this series, although that has not been researched. The arrangement of records in these other series appears to be similar to the arrangement of part of VPRS 805. Series containing earlier correspondence are listed in sections 3.3.6 and 3.3.7 of the List of Holdings 1985.

    Correspondence in VPRS 805 was registered in VPRS 800 Register of inward correspondence and most of it was indexed in VPRS 801 Index to inward registered correspondence. From 1881 until 1904 each piece of correspondence received and a copy of the response were placed in a foolscap cover that recorded the registration number of the inward correspondence, the date of the letter, the date of receipt and a precis of the subject matter. The covers were then stored in number order.

    Correspondence received from 1905 continued to be registered and indexed in the same way but was filed differently. If a letter was received on a new subject and it was thought that further papers on the subject would be received, the initial letter and a copy of the response was filed between covers as previously. Further papers were added as they were received, and in this way subject files were created. If no further papers on a subject were expected the initial letter and a copy of the response was filed alphabetically by correspondent name. The subject files, filed alphabetically, now comprise units 1 to 114 of VPRS 805/P0000, and the letters filed by correspondent name now comprise VPRS 805/P0005, in which there are three alphabetical sequences -- 1905 to about 1930, 1905 to 1945 and 1905 to 1926.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
? 1889 - ? 1951 Subject Index to Inward Registered Correspondence (Records Not Transferred) VPRS 14572
Controlled SeriesControlled Series
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Date Range Series Title Series Number
By 1881 - ? 1938 Inward Registered Correspondence VPRS 805
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1870 - 1938 Open 42
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
? 1889 - ? 1951 Subject Index to Inward Registered Correspondence (Records Not Transferred) VPRS 14572
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