Series VPRS 7859
Inward Registered Correspondence
About this Series Related Series Accessing the records in this Series
Date Range: Series 1884 - 1915
  Series in Custody 1884 - 1915
  Contents 1884 - 1915
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
Display entries per page
Date Range Agency Title Agency Number
1884 - 1915 Melbourne Tramways Trust VA 2692
Agency currently responsible for this SeriesAgency currently responsible for this Series
Display entries per page
Date Range Agency Title Agency Number
2008 - cont Department of Transport II VA 4853
2012 - cont Public Transport Victoria VA 4968
Description of this SeriesDescription of this Series
  • How to use the Records
    Browse consignment listings and order records covering time periods of interest.

  • Function / Content
    This series consists of the correspondence received by the Secretary of the Melbourne Tramways Trust (VA 2692).

    The Secretary was responsible for briefing the members of the Trust on matters upon which they were required to make decisions and for carrying out those decisions. In conjunction with the members of the Trust the Secretary was ultimately responsible for the oversight of all matters relating to the administration of the Tramways Trust. The Secretary's inward correspondence, therefore, relates to a large range of subjects relevant to the administration of the Trust, including financial transactions, staff appointments and other personnel matters, communications with municipal councils about tramway undertakings, tenders and contracts and Tramways Trust property. Later correspondence also relates to the termination of the Melbourne Tramway and Omnibus Company's lease to operate the Melbourne tramways.

  • Recordkeeping System
    Upon receipt letters were periodically registered in an inward letter register and a sequential number allocated (see VPRS 8072 Inward Correspondence Register).

    Although a single sequential numbering system has been maintained throughout the series, the physical arrangement of letters varies. Between 1884 and 1892 (letter numbers 3 to 2100), each letter has been placed inside a docket, and on the front of this, details of the letter have been noted. These details include the sender's name, date sent and received, the letter number, a summary of the contents and on occasion a note on how the letter was dealt with and by whom.

    From 1901 onwards, the letters have been folded, and the registration number, name of sender and summary of contents have been written on the outside of the folded letter. Unlike the earlier letters, these have been stored in bundles with the highest registration number at the top of each bundle. In processing these records for transfer to the Public Record Office, this system of arrangement has been retained.

    Unit 8 of the P1 consignment comprises two bundles of correspondence showing a third variation in physical arrangement. Both bundles have a note attached to the front indicating the date range of the letters within, and both contain a combination of registered and unregistered correspondence. It is evident that some of the letters within this unit fill gaps in the sequences noted in the other units. Also, many of the registration numbers are pencilled on these letters, seemingly reflecting a less formal approach to the registration of incoming letters. In fact, the pencilled registration numbers continue to No.3901 despite the use of the register (ie VPRS 8072) ceasing at No.3804B. Thus, between circa 28 June 1915 and 7 November 1915, letters were allocated a sequential number although were not formally registered and from 8 November 1915 were not even allocated registration numbers.

    The P2 consignment of this series was originally transferred as Unit 2 of VPRS 7208/P1. Although Unit 1 of the P2 consignment fills a major gap in the sequence of registered correspondence there are still many letters which appear to be missing.

    Some of these may be found in the P1 consignment of VPRS 7821 Arbitration Case Files: Melbourne Tramway and Omnibus Company and Tramway Board. Unit 9 of that consignment contains a file entitled 'Originals of letters etc referred to in Extracts' which contains a number of letters which were removed from this series.
    Correspondence received by the Tramways Trust relating to engineering matters was, between October 1884 and July 1894, registered separately in the Engineer's Office using an identical sequential number registration system - see

    VPRS 7208 Inward Registered Correspondence : Engineer's Office
    VPRS 7192 Inward Correspondence Register : Engineer's Office

More research resourcesMore research resources
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
1884 - 1915 Inward Correspondence Register VPRS 8072
Controlled SeriesControlled Series
Display entries per page
Date Range Series Title Series Number
Previous SeriesPrevious Series
Display entries per page
Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
Display entries per page
Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
Display entries per page
Consignment Number Contents Date Range Public Access No. of Units
P0001 1884 - 1915 Open 8
P0002 1892 - 1901 Open 1
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
1884 - 1915 Inward Correspondence Register VPRS 8072
More research resourcesMore research resources