Series VPRS 7711
Departmental Correspondence Files Relating to Liquor Control (Multiple Number)
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1983 - 1988
  Series in Custody 1983 - 1988
  Contents 1955 - 1982
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1983 - 1988 Liquor Control Commission VA 1110
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1988 - 1998 Liquor Licensing Commission VA 2869
1998 - cont Director of Liquor Licensing VA 4824
Description of this SeriesDescription of this Series
  • How to use the Records
    System of Arrangement/Control

    Files are arranged through use of the multiple number method of file registration. Under this system, each file was allocated four classification numbers; the first (or primary) number (9) established that the file related to liquor control, the second and third (or secondary and tertiary) numbers classified the file into a main subject heading and a sub heading while the final number represented the serial number within the classification. The files would have been originally controlled by records created by the Ministry for Economic Development to control all files in their system. As these control records are not in archival custody the accompanying item list details both the file number and title.

    This series comprises files containing correspondence on matters pertaining to liquor control including amendments to legislation, liquor licensing and other matters as handled by Departments of State responsible for the administration of the Liquor Control Commission. This series comprises files which were part of the correspondence system utilised by the Ministry for Economic Development (which became responsible for the Commission in 1983) and which were not incorporated into the correspondence systems of the agencies which were subsequently responsible. The files were later transferred to the Liquor Control Commission who retained them in this order apparently for reference purposes.

    Top Numbering

    Although the filing system imposed on these files dates from 1983, file contents relate to matters handled before 1983 by previous Departments responsible for the Liquor Control Commission. These were:

    Chief Secretary's Department (to 1979)
    Department of Labour and Industry (1979 to April 1982)
    Ministry of Tourism (April 1982 to April 1983)

    This apparent discrepancy between series and contents date ranges is due to the filing process known as top numbering, where files passing to a new agency were given new file numbers (replacing the ones utilised by the previous agency) regardless of whether the new agency added papers to the files.

    As part of the top numbering process, the Ministry for Economic Development placed each file in a new file cover. The Ministry, however, used covers from its previous agency (the Department of State Development, Decentralisation and Tourism). Only 2 or 3 files in custody actually have Ministry for Economic Development covers.

    Where files were previously part of the Ministry of Tourism correspondence system (which also utilised a multiple number system but with a primary number of 20), the Tourism file number was also placed on the cover. The papers generated by the Ministry of Tourism in these instances were detached from files and were either sent to the Liquor Control Commission (which in turn incorporated them in its own files - VPRS 7698) or (presumably) placed in new files.

    The final file in the P1 consignment of this series is in fact a Ministry of Tourism file and appears to be the only one which has not been subject to top numbering. As such it has been decided to maintain this file within the series.

  • Function / Content


  • Recordkeeping System


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Consignment Number Contents Date Range Public Access No. of Units
P0001 1955 - 1982 Open 5
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