Series VPRS 6624
Recognised Company Registration Files
About this Series Related Series Accessing the records in this Series
Date Range: Series 1897 - 1984
  Series in Custody 1895 - 1983
  Contents 1895 - 1983
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1897 - 1959 Office of the Registrar-General and the Office of Titles, (known as Land Victoria 2001 to 2014; Land Use Victoria 2014 - ct.) VA 862
1959 - 1974 Companies Office (Also known as Companies Registration Office) VA 2725
1974 - 1984 Corporate Affairs Office VA 679
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1991 - cont Australian Securities and Investment Commission VA 4195
Description of this SeriesDescription of this Series
  • How to use the Records
    System of Arrangement/Control

    Series : Single number sequence of company numbers

    Series in Custody : Single number sequence of company registrations prior to 1984.

    Range Control Symbols

    Series and Series in Custody : 1 - 14747


    This series comprises files relating to the registration of Recognised Companies. Prior to 1985 these were known as Foreign companies. A Foreign Company is a company operating within Victoria but originally incorporated outside it.

    Since 1897 all Foreign Companies have been required under Section 70(1) of the Companies Act 1896 to lodge with the Government evidence of their incorporation, name and any significant practices or changes to the company's organisation.

    The series in custody only contains registration files which were created prior to the incorporation of these files into a microfilming program at Corporate Affairs from 1984. Although this series relates to Recognised Companies the contents of these files span the period when these companies were known as Foreign Companies. The files in custody thus form part of VPRS 934 Foreign Company Registration Files.

    Contents of Files

    Contents of individual files will contain documents such as:

    a certified copy of company's memorandum/article of association and certificate of incorporation

    statutory declarations verifying appointment of agents and balance sheets of the Foreign company

    statutory declarations by the agent of the Foreign company

    notifications of changes of address or directors

    deregistration documents.

    Filing Process

    An envelope or plastic pouch was created for each company. Each envelope or pouch is controlled by the company number allocated when the company was first registered (see below). The number is prefaced by the letter "F" (for Foreign) to distinguish the file from other company registration sequences. Most documents received relating to a particular company were placed in the envelope or pouch for that company. Each document was also sequentially numbered within the envelope upon receipt.

    VPRS 6624/P1

    This consignment contains documents relating to company number F568 The South British Insurance Company Limited. The documents date from 1909 to 1963. They were located in a separate transfer of company records to Public Record Office Victoria. A recognised company file exists for the company. Whether the documents in VPRS 6624/P1 were removed from this file at some stage, or never filed in the first place, is not known.

    Indexes and Registers

    Company and document numbers were initially allocated from a sequence of bound registers (VPRS 8272). Entries detail the company name and number and for each item received, the document number and a description.

    No indexes other than the microfiche indexes (see below) have yet been identified to date.

    The registers were replaced in 1972 by a card register system. These cards were destroyed by Corporate Affairs during 1991 after microfilming.

    In 1982 a computer control system was introduced which incorporate detail for all Foreign company registrations up to that point as well as new companies subsequently registered. Two computer generated microfiche indexes were generated for archival use from this system. One of the these series (VPRS 8267) relates to defunct registrations and the other (VPRS 8268) covers registrations which were still current at the end of August 1990.

    Other company filing sequences in custody

    Company debentures were not stored within the envelopes or pouches. These were controlled by a separate sequential number sequence prefaced by the letter "D" (VPRS 1413). The company number does not appear to have been utilised in this instance. (For further information refer to the series registration for VPRS 1413).

    Recognised company files post 1984

    In 1984, Corporate Affairs decided to incorporate Foreign company registration files into its established microfilming program. Accordingly it began a program which
    resulted in the microfilming of all files relating to registrations current at that time.

    Once a paper file was filmed, any paper documents subsequently received were also filmed and incorporated into the microfiche file.

    Responsibility for company registrations was transferred to a Commonwealth agency - the Australian Securities Commission - at the start of 1991. All of the microfiche files are currently maintained by that agency.

    Relationship of this series to VPRS 934 Foreign Company Registration Files

    The files in this series and VPRS 934 are part of the same record keeping system. The contents of VPRS 934 relate largely to registrations which became defunct prior to 1984 whereas the contents of this series relates largely to companies still with a current registration in 1984. There are a number of files within the original consignment of VPRS 934 which pertain to registrations current at that time and which have subsequently became known as Recognised company registrations.

    Users wishing to retrieve a Recognised company file must therefore obtain the registration number form either VPRS 8267 or VPRS 8268. The record description lists for both this series and VPRS 934 may need to be consulted.

    In requesting Recognised company registration files, users should keep in mind two key factors:

    1. The microfiche indexes (VPRS 8267 and VPRS 8268) contain detail on all registrations up to the end of August 1990 but PRO does not maintain any files for registrations established from 1984.

    2. The only complete recognised company registration files are the microfiche files which are currently maintained by the Australian Securities Commission and not PRO.

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1897 - 1972 Register of Foreign Companies VPRS 8272
1897 - 1984 Index to Current Company, Association and Business Name Registrations (Microfiche Output from Computer System) VPRS 8267
1897 - 1984 Index to Defunct Company, Association and Business Name Registrations (Microfiche Output from Computer System) VPRS 8268
Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1895 - 1983 Open 258
P0002 - Open 1
R0001 1895 - 1983 Closed 0
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1897 - 1972 Register of Foreign Companies VPRS 8272
1897 - 1984 Index to Current Company, Association and Business Name Registrations (Microfiche Output from Computer System) VPRS 8267
1897 - 1984 Index to Defunct Company, Association and Business Name Registrations (Microfiche Output from Computer System) VPRS 8268
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