Series VPRS 5473
Birth Registers, Victoria (Master Microfilm Copy of VPRS 8341 1961-1989)
About this Series Related Series Accessing the records in this Series
Date Range: Series Circa 1979 - 1989
  Series in Custody 1979 - 1989
  Contents 1961 - 1989
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1979 - 1983 Office of the Government Statist and Actuary VA 989
1983 - 1989 Registry of Births, Deaths and Marriages (including 1983-1986 Assistant Government Statist, Registration of Births, Deaths and Marriages) VA 983
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1983 - cont Registry of Births, Deaths and Marriages (including 1983-1986 Assistant Government Statist, Registration of Births, Deaths and Marriages) VA 983
Description of this SeriesDescription of this Series
  • How to use the Records
    Access to these records is through an index system dating from 1853 to 1989 when a computerised system of registration, Lifedata, was introduced. Microfiche copies of the indexes have been transferred into the Public Record Office as VPRS 7290 and are used in the following manner:

    1. Consult the index by
    year of the birth
    surname of the child
    given name(s)
    parents' names
    mother's family surname
    place of birth
    date of birth

    2. Note the registration number

    3. Determine the number of the film that would contain that particular registration number (refer records description list)

    Registers, Microfilm Copies

    This series is the master microform copy of the hardcopy VPRS 8341 Birth Registers for the period 1961 to 1989. For the master microfilm copy of Birth Registers 1853 - 1960, see VPRS 5271.

    The filming of the Registers began in March 1979 and was terminated with the introduction of Lifedata, the computerised system of registration, in 1989.

    The number of rolls of film used to capture registrations for any one year varies. Generally each roll of film contains five thousand registration entries, however some films contain less than five thousand entries and some more. It depends on the number of registrations for the year being filmed and the paper size used to record the original entries.

    Each box containing a roll of film is numbered and annotated with the registration numbers of the entries captured thereon.

    Centralised system of Registration, 1961 - ct

    From 1893 until 1986, legislative responsibility for the registration of births, marriages and deaths was with the Office of the Government Statist and Actuary (VA 989).

    With proclamation of the Registration of Births, Deaths and Marriages (Amendment) Act 1985 (No.10244) on 31 October 1986, this responsibility passed to the Registry of Births, Deaths and Marriages (VA 983).

    A centralised system of registration for Births and Deaths was introduced in 1961 when the previous system of registration by District Registrars was abandoned in favour of registration direct through head office, at 295 Queen Street, Melbourne.

    Information Forms for Birth and Death registration are an integral part of the registration system (VPRS 10261).

    In the case of births, informants, usually the parents of newly born children completed the form, available through hospitals, giving the necessary details for registration purposes and forwarded the form directly to the Office of the Government Statist where registration of the birth would be effected. These forms were signed by one or both parents attesting the information therein to be true and correct.

    The information forms were sorted daily in the following order:
    date of birth
    place of birth in alphabetical order, metropolitan births in one batch and all those from the country regions of the state in another. (metropolitan births were sorted according to the name of the hospital and those from the country in order of the name of the town where the birth occurred)

    Following the sort, the forms were allocated a registration number and a registration entry was electronically made onto pre-printed forms for inclusion in the Register. These folios were bound in the Register according to registration number.

    Information recorded in the Registers

    The registration entries were recorded in the Register in numeric order by registration number and detail the following:
    full name of the child
    date of birth
    place of birth
    parents' names
    parents' places of birth and age at the time of the child's birth
    mother's family surname
    marriage details of the parents
    previous children born of the marriage
    name of the informant of the information recorded

    Arrangement of the Registers

    The Registers, from 1853 to 1989 are numbered and arranged in numeric order from 1 to 5504.

    As the folios in the Register are bound according to registration number, they reflect the centralised system of registration.


    The volumes are marked on the spine with reference to the registrations bound therein and show the following information:
    the year of registration
    the range of registrations, by registration number, bound in the volume
    the number of the volume in the series of Birth Registers, 1853-1989

    Indexes

    Each registration, uniquely numbered from one each year, appears in an index for that year showing:
    the full registered name
    the date and place of birth
    the parents full names at the time of the birth
    the mother's family surname
    the entry number of the registration in the Register

    It is possible to locate a particular entry in the Register by ascertaining the registration number recorded against the above details in the Index(refer V

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1961 - 1989 Index to Birth Registers VPRS 7290
Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
R0001 1961 - 1979 Closed 6
R0002 1980 - 1989 Closed 6
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1961 - 1989 Index to Birth Registers VPRS 7290
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