Series VPRS 4525
Registers to VPRS 4523 General Correspondence Files and Summary List of VPRS 4524 Minute Sheets
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1923 - ? 1983
  Series in Custody 1923 - 1983
  Contents 1923 - 1983
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1923 - 1948 Charities Board of Victoria VA 2707
1948 - 1978 Hospitals and Charities Commission VA 693
1978 - 1983 Health Commission of Victoria VA 652
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1985 - 1992 Department of Health II (commonly known as the Health Department Victoria) VA 2695
Description of this SeriesDescription of this Series
  • How to use the Records
    This series consists of a summary list for VPRS 4524 Minute Sheets and various registers to VPRS 4523 General Correspondence Files of the Hospitals and Charities Commission.

    List of Minute Sheets

    This list of minute sheets gives the date range, page numbers and meeting (agenda) numbers of the contents of each volume. The agenda which are bound with the minute sheets, give details of the business arising at each meeting, including the item numbers of each particular matter.

    Registers to General Correspondence Files

    The various registers to the files are photocopies of card registers which list files in file number order. There are six different systems of file registration. There is no simple way to identify a particular file within the list, except by scanning. In some of the lists and particularly for files relating to hospitals, the files are grouped in a rough alphabetical sequence which may aid in selection. It is presumed control records are still in the custody of the controlling agency.


    The first registration system is a single number system, files 1-9098. For these files the file number, file title, file classification and part number is given for each file. For files from number 1-5690 the date range is also given.

    The next registration system is a single number system, ranging from 800-1324 with a "G" or "R" postscript and part number. The box number within VPRS 4523/P2 and file title are also given. An alphabetical index is also provided for these file numbers.

    The next registration system is a multi number system. This system uses a uniform classification system for the first number. This uniform system provides a number for each type of file, for example all files beginning with number 1 are bed allocation files; number 5, general equipment files; number 8, nursing services etc. The second number indicates the hospital, eg. number 1 Airlee Maternity Hospital etc. The third number, which may be an alpha identifier, is the number of the standard sub-division within the primary file number. For example, file number 5/1/1 is the general equipment (5)/Airlee Maternity Hospital (1) / claims for re-imbursement (1) file.

    The next registration system is a dual number system. This system has a primary number which identifies the file title and a part number within that title.

    The next system is an alpha numeric system. The file numbers range from 1200-1948 and all numbers have a "T" prefix. The files appear to relate to general file subjects.

    The final registration system is an annual single number system ranging from 1972/1 to 1982/151. The list does not include all files within this range. The files relate to general matters.



    File Note

    The R2 consignment of this series was transferred with VPRS 4523/R2, but the records were left with the records description lists in Context Control. In September 1986 it was decided that the consignment would be better placed in VPRS 4525/R2 to simplify research in reference.

  • Function / Content


  • Recordkeeping System


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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1923 - 1983 "Closed" Agency and General Correspondence Files VPRS 4523
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
R0001 1923 - 1978 Open 1
R0002 1960 - 1983 Open 2
Indexes and RegistersIndexes and Registers
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