Series VPRS 3253
Original Papers Tabled in the Legislative Assembly
About this Series Related Series Accessing the records in this Series
Date Range: Series 1856 - cont
  Series in Custody 1856 - 2014
  Contents 1856 - 2014
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1856 - cont Legislative Assembly VA 2585
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1856 - cont Legislative Assembly VA 2585
Description of this SeriesDescription of this Series
  • How to use the Records
    Refer to the consignment listings to establish the records of interest to order. In order to establish what records have been tabled in the Legislative Assmbley on a given sitting day, refer to Votes and Proceedings for the Legislative Assembly. This is always Volume 1 of the Legislative Assembly Votes and Proceedings/Papers Presented and can be accessed at the State Library of Victoria and many other locations.

  • Function / Content
    This series comprises the original documents tabled in the Legislative Assembly. Original papers tabled include reports, Petitions, Returns, Messages, Division Lists, Writs, Evidence and Estimates. These include annual reports of Departments of State or Statutory Authorities required to submit their reports under the Annual Reporting Act; or the reports of other public bodies required under specific Acts to table their reports. Originals of both published and unpublished papers are included in the series.

    Other papers tabled include ministerial papers and Parliamentary Committee reports and other Committee records.

    Division Lists

    These record the results of votes taken in the Assembly. When a question is before the chair in the Assembly (either on a Bill or other matter) a vote is called to decide the issue. This is called a Division in the house. Two sheets of paper record the Ayes and the Noes separately (with the names of the members and how they voted). If a matter is subsequently called into question before a court these divisions provide the legal authority. There can also be "Divisions in Committee of the Whole". These occur when the Assembly is formed into a committee in order to discuss or consider a Bill. The Chairman leaves the chair and is replaced by the Chairman of the Committees. When a vote is called the Ayes and Noes are recorded in the same way as above.

    Petitions

    Petitions from the public, etc. are often tabled in the Assembly. In order to be eligible the petition must be addressed correctly, cannot be for money and must end in a prayer. The subject matter can vary widely but must be within the power of the Parliament to grant the request otherwise they are not valid.

    Some indexes to petitions for certain years are located in the following units of the P consignment:

    Index to Bills and Petitions 1857, unit 64
    Index Books 1861-62, unit 152
    Index Book inc. Petitions 1862-63, unit 177
    Index Book inc. Petitions 1864-65, units 204 and 219
    Index Books 1866-67, unit 252
    Index for Petitions and Gazettes n/d, unit 287
    Index 1880-81, unit 328
    General List of Petitions 1891-1907, unit 1326

    Ministerial Papers

    Ministers are allowed to table documents relating to any issue or subject provided they have the permission of the Assembly to do so.

    Committee Reports and other records

    Reports of Parliamentary Committees are tabled either on completion or as interim reports. Other records created by these Committees which were tabled in the Assembly can also be located in this series. Records created by these committees which were not tabled in the Assembly can be located in a number of other series.

    Writs

    These are the initiating document which confirms the election of a Member from the District Returning Office to the Parliament. Writs created for the period 1877 to 1982 inclusive comprise the P5 consignment of this series. Writs created prior to 1877 have been boxed with the papers according to the Parliamentary Session to which they relate. Writs created for general elections after 1982 are sent to the State Electoral Office which, in turn, sends certification of the election to the Parliament. The certification documents instead of the writs have been boxed with the papers for the relevant Parliamentary Session after 1982.

  • Recordkeeping System
    The original papers tabled at any one session are tied together and labelled with the session number and date. They are therefore arranged chronologically. Access may be made via Hansard when reference is to the tabling of specific papers during a particular session.

    As many papers tabled in Parliament were published in the Votes and Proceedings and Papers Presented to Parliament the cumulative index and annual indexes to these may be useful in identifying the dates the originals were presented and therefore locating them in this series.

    Out of sequence papers

    For papers for the years 1924-1925 as well as the records which are located in sequence, see also units 1321-1325 of the P consignment. For some 1947-48 files located out of sequence see units 1199-1200 of the P consignment.

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Previous SeriesPrevious Series
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- 1974 Select Committee Records, Committee Arrangement VPRS 11879
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1856 - 1971 Part Open 1331
P0001 1971 - 1981 Open 181
P0002 1969 - 1984 Open 99
P0003 1982 - 1988 Open 159
P0004 1858 - 1981 Open 11
P0005 1877 - 1982 Open 12
P0006 1988 - 1992 Open 149
P0007 1992 - 1995 Open 141
P0008 1996 - 1999 Open 127
P0009 1999 - 2002 Open 100
P0010 1951 - 1952 Open 1
P0011 2003 - 2006 Open 167
P0012 2006 - 2010 Open 215
P0013 1954 - 1981 Open 4
P0014 2010 - 2014 Open 279
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