Series VPRS 3198
Council Minutes
About this Series Related Series Accessing the records in this Series
Date Range: Series By 1888 - 1994
  Series in Custody 1888 - 1994
  Contents 1888 - 1994
Public Access: Part Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
Display entries per page
Date Range Agency Title Agency Number
1888 - 1994 Northcote (Borough 1883-1890: Town 1890-1914 City 1914-1994) VA 520
Agency currently responsible for this SeriesAgency currently responsible for this Series
Display entries per page
Date Range Agency Title Agency Number
1994 - cont Darebin II (City 1994-ct) VA 3683
Description of this SeriesDescription of this Series
  • How to use the Records
    Minutes of meetings are arranged in chronological order by date of meeting. Consult the Records Description List to determine which unit contains the minutes for the period in which you are interested. Indexes were occasionally created for minutes. These are found either in the volumes that they index or in a separate volume.

  • Function / Content
    Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes.

    These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning.

    The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.

    From 1979 the recommendations and resolutions of each committee meeting were attached to the council minutes.

    Volumes of minutes for the years 1921-1923, 1927-1931, 1936-1941 and 1945 to 1962 could not be located at the time of the transfer in 1997. VPRS 3198/P1, unit72, Jan 1989 to Feb 1989 was not transferred.

  • Recordkeeping System


More research resourcesMore research resources
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
Controlled SeriesControlled Series
Display entries per page
Date Range Series Title Series Number
Previous SeriesPrevious Series
Display entries per page
Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
Display entries per page
Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
Display entries per page
Consignment Number Contents Date Range Public Access No. of Units
P0000 1888 - 1918 Closed 16
P0001 1918 - 1990 Open 94
P0003 1991 - 1994 Open 47
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
More research resourcesMore research resources