Series VPRS 2985
Crime Reports (previously known as Criminal Offence and Modus Operandi Reports) [RETURNED TO AGENCY 2000]
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1933 - 1993
  Series in Custody -
  Contents -
Public Access: Not Applicable
Location: Other
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1933 - 1993 Victoria Police (including Office of the Chief Commissioner of Police) VA 724
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1933 - cont Victoria Police (including Office of the Chief Commissioner of Police) VA 724
Description of this SeriesDescription of this Series
  • How to use the Records
    These records are no longer held by PROV. Consignments T1 - T11 were returned to Victoria Police in October 2000.

  • Function / Content
    Until 1993 Victoria Police used documents known as Crime Reports to record and analyse information about crimes, victims of crimes and perpetrators of crimes. The practice of centrally receiving and processing crime reports probably commenced in 1933 when the Information Bureau was established as Victoria Police's central information processing and storage service. Prior to July 1983 Crime Reports were known as Criminal Offence and Modus Operandi Reports (C.O. and M.O. Reports).

    Whenever a crime of any type was reported to Victoria Police a Crime Report was completed by the police officer receiving the report. The Crime Report was submitted to the Information Bureau, the section responsible for storing and collating criminal information. A number of different types of forms were used to record this information, but all were collectively known as Crime Reports.

    - A Minor Offence Report was used for offences against statute which were considered to be of a less serious nature. These included indecent language, drunk in a public place and some traffic matters.

    - A Crime Report (Non Arrest) form was used in instances where the offender was not arrested and charged, either because the offender was not known or because further investigations needed to be made before charges could be laid.

    - A Crime Report (Arrest) form was used where a person was arrested for the crime.

    - A Supplementary Report was used to submit additional information about the crime obtained after the initial report had been forwarded. They were often used for recording the name of a person later charged with the crime, for recording that a suspect had been cleared or for amending or adding to a list of property stolen or damaged.

    - Some common crimes had specific crime report forms. These included theft of a motor car and theft of a bicycle.

    - Property Reports were used in conjunction with other crime reports to record details of stolen property and property reported as lost. Reports of lost property, although not related to a crime, were processed and filed with crime reports.

    Information Recording Systems

    Once a crime report was received at the Information Bureau it was numbered in an annual single number sequence. A number of information systems were then updated on the basis of the information in the report:

    - Details about the victim were recorded on a Victims' Index. This would enable the crime report to be retrieved if it was relevant to a crimes compensation case, an insurance claim or if the police wished to contact the victim as part of a later investigation. It also enabled police to establish whether the crime was part of a pattern or series of crimes (for example if several houses in a street were burgled on the same day). Until 1987 the Victims' Index was a series of cards arranged in alphabetical order of the victim's surname. Thereafter details of crime reports were entered into the Force's PATROL mainframe computer system and access via the victim's name could be gained from this system.

    - The report was crime coded (ie coded according to the type of crime) and information about the crime and modus operandi of the offender were extracted and later classified.

    - Where the crime involved property, details of the property would be recorded by the Property Tracing Section.

    - Where a person was charged as a result of the crime, details of the alleged offender and the charges were recorded by the Criminal Records Section.

    - Statistical information about crime was also compiled from Crime Reports.

    After this information was extracted the Crime Report was filed according to its annual single number.

    Content of Crime Reports

    The details recorded on a Crime Report varied according to the particular type of report. Generally the following details were recorded:

    - a description of the offence;
    - the location of the offence;
    - the police sub-district in which the offence occurred;
    - the time and date of the offence;
    - the name and address of the victim;
    - a description of any property stolen or damaged;
    - a brief description of the incident;
    - the name, rank, registered number and station of the officer compiling the report;
    - the names of any witnesses or persons to whom the police had spoken whilst investigating the offence;
    - the names and addresses of any suspects or, if charges were laid, of the person(s) charged;
    - details of any vehicles associated with the suspects;
    - where charges were laid a physical description of the alleged offender(s);
    - minor offence reports generally record the result of the subsequent court hearing.

    Subsequent Systems

    In 1993 Victoria Police introduced the Law Enforcement Assistance Program (LEAP). The function of the crime reports and most of the information systems which they support are now managed electronically by LEAP.

    Records Extant

    Crime Reports for the period 1975 to 1993 were held by the Public Record Office until these were returned to the Police as temporary value records in October 2000.

    Criminal Offence and Modus Operandi Reports for the years 1970 and 1974 were copied onto microfilm and are held by Victoria Police.

    Criminal Offence and Modus Operandi Reports created prior to 1975 were no longer extant at the time of the transfer of the 1975 - 1993 records to PROV.

  • Recordkeeping System
    Crime Reports are filed in annual single number order. The number may be obtained from a number of the information recording systems described above but is generally obtained from the Victims' Index via the victim's surname. The Victims' Index in card form is still held by Victoria Police and the PATROL system used between 1987 and 1993 is still maintained and accessed by Victoria Police.

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Consignment Number Contents Date Range Public Access No. of Units
T0001 - Not Applicable 0
T0002 - Not Applicable 0
T0003 - Not Applicable 0
T0004 - Not Applicable 0
T0005 - Not Applicable 0
T0006 - Not Applicable 0
T0007 - Not Applicable 0
T0008 - Not Applicable 0
T0009 - Not Applicable 0
T0010 - Not Applicable 0
T0011 - Not Applicable 0
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