Series VPRS 18342
Survey and Field Books
About this Series Related Series Accessing the records in this Series
Date Range: Series 1856 - 1994
  Series in Custody 1856 - 1994
  Contents 1856 - 1994
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
Display entries per page
Date Range Agency Title Agency Number
1856 - 1857 Surveyor-General's Department VA 2921
1858 - 1871 Department of Railways I VA 2877
1871 - 1877 Department of Railways and Roads VA 2875
1877 - 1883 Department of Railways 2 VA 2965
1883 - 1983 Victorian Railways (also Victorian Railways Commissioners 1883-1973, Victorian Railways Board 1973-1983) VA 2876
1892 - 1965 Railway Construction Branch, Board of Land and Works VA 690
1965 - 1980 Railway Construction Board VA 691
1983 - 1989 State Transport Authority VA 1038
1989 - 1994 Public Transport Corporation VA 2984
Agency currently responsible for this SeriesAgency currently responsible for this Series
Display entries per page
Date Range Agency Title Agency Number
1997 - cont Victorian Rail Track (VicTrack) VA 4616
Description of this SeriesDescription of this Series
  • How to use the Records
    Refer to the list of records in this series.

  • Function / Content
    This series comprises field notebooks that were created and used during the preliminary investigations and surveys undertaken for the planning and construction of railway lines in Victoria.

    The form of the records are small notebooks that were used by the surveyor's in the field as they planned the routes of railway lines in Victoria. There are various types of books, including : Survey Level Books, Chainage and Curve Books, Survey Field Books, and various other types.

    The majority of the books in this series are Survey Level Books, which contain information of the rise and fall of the elevations of sections of the railway lines, along with other notes and observations. These books generally contain hand drawn sketches of the proposed railway lines.

    The Chainage and Curve Books contain hand drawings of line curves plus trigonometric calculations.

    The Survey Field Books were the books used by surveyors in the field to record the data of the surveys.

  • Recordkeeping System
    Many of the books have various, often multiple, numbers written on or printed on their covers, suggesting that in the past they once belonged to various recordkeeping systems. The final recordkeeping system that the books were part of was the Victorian Railways Plan Room system. As part of this system many of the books were given a record number and index cards were created for each book. However, only half of the books were incorporated into this system, although, otherwise there is no obvious difference between the books that were indexed and those that were not. It appears to have been random chance - at some date a number of cabinets were emptied and the books were placed in boxes, and these were the books that were not indexed. However, the boxes did retain the cabinet number that related to which cabinet the books were removed from.

    The different types of books were all located together (there were also a small number of other and later books found in other locations that have been added to this series), but the types were mixed up, and there was no apparent system of arrangement, (i.e. they were not arranged alphabetically, chronologically, numerically or geographically). Retrieval was by using the index cards for the books that had been indexed, and possibly some other means for the non-indexed books (possibly an older Index volume).

    There were three sets of alphabetical index cards created; these were for the Survey Level Books, the Chainage and Curve Books, and the Survey Field Books. The information on the cards includes the record number, a brief description, and the location of the book in the Plan Room. The record number is a consecutive number with an 'R' prefix. The location number consists of a letter relating to the cabinet and a number for the shelf or pigeon hole. Where possible both the record number and the location numbers have been recorded in the list of records for this series (The location reference number is entered in square brackets)

    The index card system appears to have been created about 1937. There is also some evidence of there once being a single volume that acted as an index to the all of the survey books; this may predate the index cards, however its current location and its exact contents is unknown.

    Some of the later survey books appear to have been controlled by various other record numbering systems.

    This series (VPRS 18342) is related to both VPRS 13626 Survey Field Books and VPRS 13627 Survey Level Books. It appears this series was retained by Public Transport Corporation (PTC) for operational purposes during the separation of the Vic track from PTC whereas the books in VPRS 13626 and VPRS 13627 were possibly not required for active use and therefore separated from this collection and top numbered with an R number. VPRS 13626 and VPRS 13627 appear to be a subset of this series.

More research resourcesMore research resources
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
? 1900 - ? 1994 Field Survey and Level Books Indexes VPRS 18468
Controlled SeriesControlled Series
Display entries per page
Date Range Series Title Series Number
Previous SeriesPrevious Series
Display entries per page
Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
Display entries per page
Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
Display entries per page
Consignment Number Contents Date Range Public Access No. of Units
P0001 1856 - 1994 Open 376
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
? 1900 - ? 1994 Field Survey and Level Books Indexes VPRS 18468
More research resourcesMore research resources