Series VPRS 18241
Submissions [Published]
About this Series Related Series Accessing the records in this Series
Date Range: Series 2015 - 2016
  Series in Custody 2015 - 2016
  Contents 2015 - 2016
Public Access: Open
Location: North Melbourne
Format of Records: Digital
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
2015 - 2016 Royal Commission into Family Violence VA 5075
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2015 - cont Department of the Premier and Cabinet VA 1039
Description of this SeriesDescription of this Series
  • How to use the Records
    Browse or keyword search to identify submissions of interest.

    As of March 2018, some of the records in this series are not available via the online catalogue, and may not be until some time in 2019. This is due to PROV transitioning to a new Digital Archive. Please direct all enquiries for access to the digital records to PROV.

  • Function / Content
    This series contains written submissions to the Royal Commission into Family Violence (RCFV).The submissions in this series are those that were published to the Commission's website during the course of the Commission.

    Submissions were received from individuals and organisations, and were considered by the Commission to be critical to its task of investigating issues relating to its terms of reference. An issues paper was released on 31 March 2015 to guide their preparation (see VPRS 18245 Terms of Reference and Procedural Records [Published]). There was no prescribed format - they could be typed or handwritten or given verbally if there was difficulty writing - in which case the submission was written up by a member of the Commission's staff. Nearly 1000 submissions were received up to the closing date of 29th May 2015.

    The key information recorded for each submission in this series includes:
    - The name of the person or organisation associated with the submission (or Anonymous).
    - The submission title.
    - The date from the signed coversheet that accompanied the submission or in the case of submissions that were delivered via the Commission's web portal, the date the submission was uploaded.
    - The number assigned to the submission by the Commission.

    Not all submissions received by the Commission were published, or published in full. This series contains only those that were published.

    Those sending in submissions had the choice of opting for them to be treated by the Commission as public, anonymous or confidential. This categorisation had implications both for how the Commission could reference the submission in its report, and for whether or not the Commission decided to publish the submission on its website.

    If a person or organisation requested confidentiality, the submission (or the identified confidential parts of it) were not referenced in an identifying manner or published. If a person or organisation requested anonymity, their identifying details were removed in the event that their submission was referenced or published. If a person or organisation requested that the submission be treated as public, then the Commission could choose to reference it and publish it on the website.

    However, even where the Commission decided to publish a submission, they removed or redacted (blacked out) parts of submissions for legal, privacy and/or safety reasons, including if they may identify or contain information about people affected by family violence (other than the person making the submission). The Commission also reserved the right not to publish any submission at all if it considered it inappropriate to do so. Some content was unable to be published, for example if it contained content related to ongoing legal matters in the court system, or contained defamatory material.

    Related 'submissions' series include:
    - VPRS 18228 Submissions [Legal Discovery/Case Management System]. This series consists of the full set of unredacted submissions received by the Commission, with their associated internal management metadata.
    - VPRS 18240 Legal Discovery / Case Management System Metadata Export. This series consists of a consolidated metadata export from the Commission's legal discovery / case management system.
    - VPRS 18245 Terms of Reference and Procedural Records [Published]. The issues paper and coversheet proforma referred to above can be found in this series.
    - VPRS 18238 Extracts from Submissions and Community Consultation Records [Research and Analysis System]. This series consists of extracts from submissions, marked up to indicate text that was of interest to the Commission's research and analysis.
    - VPRS 18230 Community Consultation and Engagement Records [Administrative and Investigative Records Collection]. This series contains the unredacted 'raw' submissions as they were first received, including covering correspondence if there was any (only occasionally substantive in nature). Submissions were processed (reviewed for redaction, checked if defamatory etc.) from here into the Commission's legal discovery / case management system.
    - VPRS 18239 Email [Senior Officers of the Commission]. This series may contain 'raw' submissions and covering correspondence that were emailed to the Commission.
    - VPRS 18248 Final Report. This series contains the Final Report published by the Commission.

    A detailed description of the management process for submissions can be found in VPRS 18228 Submissions [Legal Discovery/Case Management System] and VPRS 18240 Legal Discovery / Case Management System Metadata Export.

    General information about submissions is available in the Commission's final report, in particular, Volume 1, Section 1: 'The Royal Commission and its work'.

  • Recordkeeping System
    The submissions in this series were maintained as part of the Commission's website and were managed as a discrete set of documents, identified as being able to be made available to the public.

    Submissions were assigned a unique document identifier (stamped on the top right hand corner) and a sequential number. Note that gaps in numbering in this series are because not all submissions were published.

    Further details regarding the management process for submissions can be found in VPRS 18228 Submissions [Legal Discovery/Case Management System] and VPRS 18240 Legal Discovery / Case Management System Metadata Export.

    ARRANGEMENT FOR PURPOSES OF TRANSFER TO PUBLIC RECORD OFFICE VICTORIA

    Each submission in this series has been arranged in an electronic file. If a person or party made more than one submission, they will be contained in separate files. Each submission constitutes a record within the file. The key information or metadata that has been recorded for each submission includes the name of the person or organisation associated with the submission (or Anonymous); the submission title; the date from the signed coversheet that accompanied the submission or in the case of submissions that were delivered via the Commission's web portal, the date the submission was uploaded; and, the number assigned to the submission by the Commission.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 2015 - 2016 Open N/A
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