Series VPRS 18240
Legal Discovery / Case Management System Metadata Export
About this Series Related Series Accessing the records in this Series
Date Range: Series 2015 - 2016
  Series in Custody 2015 - 2016
  Contents 2015 - 2016
Public Access: Closed
Location: North Melbourne
Format of Records: Digital
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
2015 - 2016 Royal Commission into Family Violence VA 5075
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2015 - cont Department of the Premier and Cabinet VA 1039
Description of this SeriesDescription of this Series
  • How to use the Records
    Browse or keyword search to identify issues/categories and documents of interest, within the single electronic .csv file.

  • Function / Content
    This series contains a consolidated listing of documents maintained within the Commission's legal discovery / case management system (Ringtail), showing the issues/categories applied to each document for purposes of discovery. The series contains metadata only, in one single electronic file, in .csv format. There are no other documents in the series.

  • Recordkeeping System
    The records in this series were created within the Commission's legal discovery / case management system - a proprietary system known as 'Ringtail'. Ringtail is an electronic discovery review system designed for law firms and corporate legal teams. It is Intranet and web-based with a relational SQL backend database. The system allowed users to: view native or Portable Document Format (PDF) files; search on, categorise and tag documents; add metadata and comments fields; make redactions over privileged/sensitive material and then produce the documents in a defensible manner.

    Ringtail e-discovery software operated as an Intranet-based legal application technology for use with a web browser. It provided knowledge management and case preparation through an Intranet repository for litigation document and information management, and collaboration for legal cases. As a scalable, web-based application, Ringtail provided users with a flexible search and delivery framework and allowed them to tailor their research to meet specific information needs.

    Ringtail provided the Commission's legal team with a review and analysis workflow. It enabled a range of metadata to be stored against each submission, as well as management of the redaction process.

    The RCFV had the following two requirements of its document management system:
    - The Royal Commission will maintain an electronic database using Ringtail software that will contain, amongst other things, copies of all material produced to the Royal Commission in response to a Notice or otherwise on a voluntary basis.
    - Documents maintained using Ringtail software will be allocated a document identifier which will be an alphanumeric sequence which uniquely identifies a document within a collection of documents. Documents will be objectively coded based on the objective elements of the document.

    ARRANGEMENT FOR PURPOSES OF TRANSFER TO PUBLIC RECORD OFFICE VICTORIA

    The metadata export is arranged into one single electronic file, in .csv (comma-separated values) format, which is a way of storing tabular data in plain text.

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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 2015 - 2016 Closed N/A
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