Series VPRS 18235
Administrative and Investigative Records Collection System Metadata Export
About this Series Related Series Accessing the records in this Series
Date Range: Series 2015 - 2016
  Series in Custody 2015 - 2016
  Contents 2015 - 2016
Public Access: Closed
Location: North Melbourne
Format of Records: Digital
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
2015 - 2016 Royal Commission into Family Violence VA 5075
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2015 - cont Department of the Premier and Cabinet VA 1039
Description of this SeriesDescription of this Series
  • How to use the Records
    Browse or keyword search to identify information of interest.

  • Function / Content
    This series consists of a consolidated metadata export, which lists digital documents and tables (known as Microsoft SharePoint lists) held in the Royal Commission into Family Violence (RCFV) SharePoint repository, as at the close of the Commission in 2016. Anything which RCFV SharePoint users deleted during the course of the Commission is not contained in this series.

    SharePoint managed the administrative and investigative records collection and outlines the metadata maintained by the Commission in relation to each document. The metadata export relates to all the documents stored and accessed by staff via SharePoint, which was a browser-based collaboration and document management platform.

    SharePoint was the only fileshare/network available to most of the RCFV staff. Not all staff had access to all sites, which were not relevant to their work unit.

    Some metadata fields were included despite having minimal enduring value (e.g. 'Content Type'; 'Version Count'; 'Modified by'; 'Created by'; 'Title'). The 'Display Name' field is more accurate than 'Title' as an indicator of document content.

    The included metadata fields included are:
    encoding
    SharePoint Site
    SharePoint Path
    SharePoint filename
    Display Name
    Title
    File Size
    SharePoint UniqueId
    Created
    Created By
    Modified
    Modified By
    Checked Out To
    VersionType
    VersionCount
    VersionList
    VersionListCreated
    VersionListCreatedBy
    Content Type
    Confidential
    [IC] Caveat
    [LR] Subject to Non-publication
    Order
    [SP] Notice direction
    Location RCFV
    Meeting date
    Meeting type
    Attendees
    Note Type
    Note Theme
    Session
    Cohort
    Date Issued
    Research Type
    Research Cohort
    Agency Organization
    Form of Violence
    Subject matter
    To Whom

    Note that documents which were clearly duplicates of those held within other systems (principally the Legal database Ringtail), or across sites, have not been included in this series

    For a complete records held in the SharePoint system, see the following series:

    - VPRS 18229 Commissioners' Records [Administrative and Investigative Records Collection]
    - VPRS 18230 Community Consultation and Engagement Records [Administrative and Investigative Records Collection]
    - VPRS 18231 Legal Team Records [Administrative and Investigative Records Collection]
    - VPRS 18233 Research Team Records [Administrative and Investigative Records Collection]

  • Recordkeeping System
    The metadata export relates to all the documents stored and accessed by staff via Microsoft SharePoint - a browser-based collaboration and document management platform. SharePoint was used by RCFV as an initial 'holding' tool for documents, where they were collected and logged. From SharePoint, documents were generally then imported into the Ringtail system. See above for references to other series that contained records in the Ringtail system.

    RCFV arranged documents in SharePoint into 7 main sites. Business units within the RCFV accessed relevant documents via their assigned site/s:

    1. Commissioners
    2. Community Consultations
    3. Community Engagement
    4. Interviews
    5. Legal
    6. Research
    7. Submissions.

    Business units within the RCFV accessed relevant documents via their assigned site/s.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 2015 - 2016 Closed N/A
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