Series VPRS 18229
Commissioners' Records [Administrative and Investigative Records Collection]
About this Series Related Series Accessing the records in this Series
Date Range: Series 2015 - 2016
  Series in Custody 2015 - 2016
  Contents 2015 - 2016
Public Access: Closed
Location: North Melbourne
Format of Records: Digital
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
2015 - 2016 Royal Commission into Family Violence VA 5075
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2015 - cont Department of the Premier and Cabinet VA 1039
Description of this SeriesDescription of this Series
  • How to use the Records
    Browse or keyword search to identify records of interest.

    As of March 2018, the records in this series are not available via the online catalogue, and may not be until some time in 2019. This is due to PROV transitioning to a new Digital Archive. Please direct all enquiries for access to the digital records to PROV.

  • Function / Content
    This series consists of a collection of records utilised by the Commissioners of the Royal Commission into Family Violence (RCFV) from 2015 to 2016.

    The records consist of meeting minutes, readings, speaking notes and briefing material received prior to Commissioner attendance at various meetings and/or community consultations. Hearings and submissions are also included in the series.

    For a more complete set of records, see also the following series:
    - VPRS 18228 Submissions [Legal Discovery/Case Management System]. This series contains the full set of unredacted Submissions which were managed in the Commission's legal discovery / case management system (known as Ringtail).
    - VPRS 18237 Legal and Research Records [Legal Discovery/Case Management System]. This series contains materials within Ringtail that were reviewed and analysed by the Commission's legal team to support the hearings phase and the research team to aid in the report development.

  • Recordkeeping System
    The records were stored and accessed by the Commissioners via Microsoft Sharepoint - a browser-based collaboration and document management platform. Sharepoint was used by RCFV as an initial 'holding' tool for documents, where they were collected and logged. From Sharepoint, documents were generally then imported into the Ringtail system. See above for references to other series that contained records in the Ringtail system.

    RCFV arranged documents in Sharepoint into 9 main sites:

    1. Commissioners
    2. Community Consultations
    3. Community Engagement
    4. Interviews
    5. Legal
    6. RCFV
    7. Registry
    8. Research
    9. Submissions.

    Business units within the RCFV accessed relevant documents via their assigned site/s.

    This series consists of records that were stored in the Commissioners site in Sharepoint. Records were arranged by subject in the following sub-sites:

    1.1 Commissioners - Shared Documents
    1.2 Commissioners - Faulkner Reading
    1.3 Commissioners - Neave RC Documents
    1.4 Commissioners - Neave Reading
    1.5 Commissioners - Nicholson Reading.

    Provision was made for the following details to be included in the metadata for the records transferred (however this data may not be readily available for keyword search):

    SharePoint Site
    SharePoint Path
    SharePoint filename
    File Size
    SharePoint UniqueId
    Created
    Created By
    Modified
    Modified By
    Checked Out To
    VersionType
    VersionCount
    VersionList
    VersionListCreated
    VersionListCreatedBy
    Display Name
    Title
    Content Type
    Confidential
    [IC] Caveat
    [LR] Subject to Non-publication Order
    [SP] Notice direction
    Attendees
    Location RCFV
    Meeting date
    Meeting type
    Note Type
    Note Theme
    Session
    Cohort
    Date Issued
    Research Type
    Research Cohort
    Agency Organization
    Form of Violence
    Subject matter
    To Whom

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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 2015 - 2016 Closed N/A
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