Series VPRS 1822
Register of Secretary's General Correspondence Files, Alpha-Numeric System
About this Series Related Series Accessing the records in this Series
Date Range: Series Circa 1940 - Circa 1973
  Series in Custody 1940 - 1973
  Contents 1940 - 1973
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1940 - 1973 Housing Commission of Victoria VA 508
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1996 - cont Department of Human Services VA 3970
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult the Records Description List and order up the Register.
    Scan the Register to identify files of interest and consult the Records Description List for VPRS 1811 Secretary's General Correspondence Files, Alpha-Numeric System to identity the unit(s) required.

  • Function / Content
    The principal purpose of this series was to register VPRS 1811 Secretarys General Correspondence Files, Alpha Numeric System. Other purposes that the Register served were:
    To act as a file movement record.
    To indicate disposal action such as whether the file was destroyed or transferred. (However, this information is often not accurate as many of these files have been marked as destroyed yet still remain within VPRS 1811.)
    To indicate a cross-reference to another related file.

    The content of the Register includes:
    File title.
    File number
    File movement details
    File disposal details
    Related file cross references.

  • Recordkeeping System
    The correspondence of the Secretary of the Housing Commission was registered and controlled within an alpha-numeric system. The record keeping system comprised two series.

    When correspondence was received or created, registry staff would consult VPRS 1822 Register of Secretarys General Correspondence Files, Alpha-Numeric System to determine whether a subject file had been registered previously. If no file existed staff would compose an appropriate file title.

    Details of the newly created file were recorded in the Register by subject classification and file number. Each file in VPRS 1811 Secretarys General Correspondence Files, Alpha-Numeric System was allocated a two part registration number. For example a file documenting Aboriginal Affairs was registered as A4. The primary classification letter A related to the subject title while the secondary classification meant that it was the fourth file registered in the A section.

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Indexes and RegistersIndexes and Registers
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Controlled SeriesControlled Series
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Date Range Series Title Series Number
1940 - 1973 Secretary's General Correspondence Files, Alpha-Numeric System VPRS 1811
Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1940 - 1973 Open 1
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