Series VPRS 18186
General Correspondence Files, Multiple Number System (Botanic Gardens)
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1950 - 1995
  Series in Custody ? 1956 - 1995
  Contents 1957 - 2002
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1950 - 1983 Department of Crown Lands and Survey VA 538
1983 - 1990 Department of Conservation, Forests and Lands VA 1034
1990 - 1992 Department of Conservation and Environment VA 3004
1992 - 1995 Royal Botanic Gardens Board VA 3124
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1992 - cont Royal Botanic Gardens Board VA 3124
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult the list of records in this series to locate the file of interest.

  • Function / Content
    This series consists of general files and correspondence managed at the Royal Botanic Gardens, previously known as Botanic Gardens, Melbourne, and the Royal Botanic Gardens Board (VA 3124).

    The various subjects and activities documented within these files include:

    - administration
    - education and visitor services
    - legal
    - personnel and OH&S
    - gardens management
    - research
    - commitees and meetings

    Further topics included in this series are herbarium donations of plant material, proposed new areas to the cranbourne garden, and the botanical research specimen collection.

  • Recordkeeping System
    This files in this series were managed using a mutiple number filing system. Each file number consisted of three numbers: a primary, secondary and tertiary number.

    - Primary number: subject main heading (10 types)
    - Secondary number: classification number for the headings
    - Primary number: represented the file title or subject matter.

    When files became too large, a new part file retaining the original file number was created.

    Some files are top numbered in a series controlled by the Department of Conservation and Environment (VA 3004) but were always referred to by the multiple number system.

    A few of the files have the same numbers but have different titles and contents date ranges.

    This series was primarily controlled by a list kept in a folder which outlined the files under the appropriate headings. There was also a register and card index used to manage file movements. As at 2017, this register and card index remain in the custody of the Royal Botanic Gardens Board.

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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1972 - 2002 Open 18
P0002 1957 - 1989 Open 1
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