Series VPRS 18130
Indexes to Case Books and Clinical Notes
About this Series Related Series Accessing the records in this Series
Date Range: Series Circa 1867 - ? 1953
  Series in Custody 1867 - 1931
  Contents 1867 - 1931
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1867 - ? 1953 Beechworth (Asylum 1867-1905; Hospital for the Insane 1905-1934; Mental Hospital 1934-1967; Mayday Hills Mental Hospital 1967-1991; Mayday Hills Psychiatric Hospital 1978-1995) VA 2842
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2015 - cont Department of Health and Human Services VA 5037
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult the list of records in this series to locate the record of interest. There are separate volumes for male and female patients.

  • Function / Content
    This series consists of indexes that facilitate access to VPRS 7395 Case Books of Male Patients, VPRS 7396 Case Books of Female Patients and VPRS 18103 Patient Clinical Case Notes. Please note it is unclear as to how this series relates to VPRS 17911 Index to Case Books of Male Patients (1867 - 1912) and why there appears to have been two Indexes operating at the same time. This is subject to further research.

    This Index consists of a separate page for each letter of the alphabet (A-Z). There are separate indexes for male and female patients. Patients have been entered into the Index by their surname. Entries within each letter (A-Z) are listed chronologically by date of admission, though an admission date is not listed.

    For references to entries in the Case Books (1867 - 1912) (VPRS 7395 and VPRS 7396), the following information is recorded:

    - Name
    - Page Reference (example: 2.258 which would refer to Page 258 of Volume 2 of the Case Books)
    - Death or Discharge Date

    For references to Patient Clinical Case Notes (1913-1954), the following information is recorded:
    - Name
    - File Number
    - Date of Admission
    - Death or Discharge Date

    Please note that the file numbers found in this Index (VPRS 18130) for Patient Clinical Case Notes relate to the file numbers of original recordkeeping systems. Whilst these numbers will display on the case notes in the top left corner, these numbers have not been captured in the records listing s for VPRS 18103. The file numbers that have been recorded in the listing are numbers that were imposed by the controlling Department at a much later date and do not reflect the original recordkeeping system. The Patient Clinical Case Notes in VPRS 18103 have been arranged more or less alphabetically by surname and a search should be conducted on the patient name within that series.

  • Recordkeeping System
    The records are arranged chronologically within an alphabetical by surname sequence.

    Please note files may feature labels from a numbering system imposed by the controlling Department generated from TRIM electronic document and records management system. This system does not reflect the original recordkeeping system of the series.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1867 - 1912 Case Books of Male Patients VPRS 7395
1867 - 1912 Case Books of Female Patients VPRS 7396
Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1867 - 1931 Open 2
Indexes and RegistersIndexes and Registers
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