Series VPRS 18094
SECV Coal Mining, Electricity Generation and Support Services Files
About this Series Related Series Accessing the records in this Series
Date Range: Series 1920 - 1995
  Series in Custody 1919 - 1995
  Contents 1919 - 1995
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1920 - 1993 State Electricity Commission of Victoria I (previously known as the Electricity Commissioners) VA 1002
1994 - 1995 Office of the Administrator VA 4086
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1994 - 1995 Office of the Administrator VA 4086
Description of this SeriesDescription of this Series
  • How to use the Records
    Refer to the list of records for this series to identify the required files. The consignments are arranged by the departments / sections of the State Electricity Commission of Victoria (SECV) (VA 1002) that would have created the files or had responsibility for.

  • Function / Content
    This is an artificially created series comprising of records from various recordkeeping systems that were maintained by State Electricity Commission of Victoria (SECV) (VA 1002). The recordkeeping systems included SECV's centrally registered recordkeeping systems as well as decentralised systems that were maintained by the individual departments of SECV. Some of the files were created in one recordkeeping system and top-numbered into subsequent systems. This series also consists of records that had never been part of any formal recordkeeping systems.

    The records in this series were removed from their original recordkeeping systems and reprocessed into a database (known as the SECV Archival Documentation System (ADS)) as part of a project undertaken by service providers contracted by the Office of the Administrator (VA 4086) between 1994 and 1997. The files were processed into the Generation Victoria section of this database and allocated a unique number with a GV prefix.

    Due to the complexity involved with deconstructing these reprocessed records back into their respective original recordkeeping systems, the records have been placed into this series (VPRS 18094) and arranged according to the SECV department / division that would have created the files or had responsibility for. Some of the records from these systems may be found in other SECV (VA 1002) series including but not limited to VPRS 8892, VPRS 8948, VPRS 8897 and VPRS 9818.

    Each consignment represents an SECV department / division. Within each consignment there will be records that derived from separate recordkeeping systems.

    P1 and P9 Consignments - Civil and Infrastructure Section:

    The Civil and Infrastructure Section of Production Technology provided civil and structural engineering services that focused on the development and maintenance of power station structures and infrastructure around the open cuts and the power stations. The Civil and Infrastructure Section also provided specialist engineering services in the fields of ash disposal, dams, water and waste water pipelines, buildings and structures, roads and bridges, drainage and rehabilitation.

    The Civil and Infrastructure Section was previously known as the Power Technology Department and Mine Technology Department.

    P2 and P 10 Consignments - Design Engineering and Environment Department:

    The Design Engineering and Environment Department was established in 1983, and had responsibility for the co-ordination of design engineering associated with coal winning and power generation activities; project development; environmental management (which was a focal point for environmental engineering); design of dams; hydraulic structures; municipal works and buildings; geotechnical investigations; survey; architectural design; general civil construction and maintenance; and plan and photographic services. The co-ordination of design engineering involved ensuring the correct application of special design expertise.

    P3 and P 11 Consignments - Mine Technology Department:

    The Mine Technology Department was responsible for: providing tailored planning and business support services to each open cut; providing geotechnical and geological services to open cuts including mine dewatering, mine materials and mine stability; the planning and project engineering of mine developments; the design of mining plant to meet output, reliability and economic parameters provided by the divisions and the Production Centre; and ensuring adequate resources were provided for the completion of the Yallourn East Field Project.

    The Mine Technology Department was previously known as the Fuel Department, Mining Services Division, Production Service Department.

    P4 and P 12 Consignments - Planning Department:

    The Planning Department consulted with the other departments to develop plans for the expansion of the main system; coordinated the development of specific projects from the feasibility study stage through to the formal approval; investigated the State's resources available for the future development of the Commission's operations; reviewed long term capital estimates for future planning as related to various plant expansion programs; liaised with other authorities to ensure that the Commission's assets and plans were adequately safeguarded and that other authorities were informed of future development activities.

    P5 and P 13 Consignments - Power Department:

    The Power Department was responsible for activities associated with the design, construction and commissioning of all of the Commission's thermal Power Stations and for their operation and maintenance outside of the Latrobe Valley. The Power Department provided specialised services to other Departments in the mechanical engineering field, including those required for thermal power stations and briquetting factories. The Department investigated and reported on trends in the field of thermal generation; developed requirements and provided costs estimates for the operation and maintenance of new thermal power stations as required by Design Division; coordinated the Energy Supply Association of Australia (ESAA) activities of the Department; program and progress work and formulate procedures for departmental control of work and personnel; prepare and review manuals of responsibilities and procedures for the Department; co-ordinate arrangement for development and training of staff; co-ordinate mechanical book activities; co-ordinate activities with respect to various outside technical organisations; provide power plant related consultancy services to non SECV organisations as business ventures.

    P6 and P 14 Consignments - Production Services Department [Production Group]:

    The Production Services Department was responsible for the operation and maintenance of fuel and thermal power generation facilities, the provision of associated production and engineering services, and general administrative services to the Latrobe Valley area. The Production Group of Departments directed and co-ordinated the activities of: Loy Yang Production Centre, Morwell Production Centre, Yallourn Production Centre, Area Administration Department, Engineering Services Department and Production Services Department. The General Manager of the Production Group was directly responsible to the Deputy Chief General Manager.

    P7 and P 15 Consignments - Production Technology Department:

    The Production Technology department was responsible for: the provision of mine planning and earth science consultation and contracting services; provision of engineering and technical support for excavating, materials handling, and ancillary mining equipment; provision of civil and structural consulting services to the Production Group; project management for maintenance and improvement of power and mine plant; scientific consultancy and environmental monitoring service to support power stations, mines, corporate requirements and other SECV businesses; technical consultancy and support to maintain the integrity and compliance of power and mining plant; providing boiler and ancillary plant engineering advice and services for existing power stations and new developments; providing turbine and ancillary power plant engineering consultancy service for existing and new power station developments; providing electrical and control engineering services to meet the needs of mines and power stations; providing accounting and commercial analysis to the line sections of Production Technology; cost engineering services to Production Group and other SECV Units; library and information services to Production Group; and management and human resources services to support Production Technology.

    P8 and P 16 Consignments- Secretarial Department:

    The Secretarial Department was responsible for legal advice and support; real estate transactions; insurances, risk management and claims; property services; typing services; information management including registries, mail services, library, duplicating and Freedom of Information requests; co-ordination of VIP correspondence; administration of meetings of the Board of Commissioners; liaison with the Minister, Government Departments and agencies; and general administrative services. The head of Secretarial Department was responsible to the Chief General Manager.

    The P1 to P8 consignments of this series (processed in 2015 - 2016) were originally transferred to PROV in 1997 as part of Review Consignments of the following series:

    VPRS 11220 Generation Victoria Records - RMS systems Records
    VPRS 11221 Generation Victoria Records - No Control System Identified
    VPRS 11222 Generation Victoria Records - Departmental Specific Records Systems
    VPRS 11223 Generation Victoria Records - Specification/Order Number Systems

  • Recordkeeping System
    This series comprises records from various recordkeeping systems that were maintained by State Electricity Commission of Victoria (SECV) (VA 1002). The recordkeeping systems included SECV's centrally registered recordkeeping systems as well as decentralised systems that were maintained by the individual departments. The series also includes records that were not part of any formal recordkeeping system.
    The records in this series were removed from their original recordkeeping systems and reprocessed into a database (known as the SECV Archival Documentation System (ADS)) as part of a project undertaken by service providers contracted by the Office of the Administrator (VA 4086) between 1994 and 1997. The files were processed into the Generation Victoria section of this database and allocated a unique number with a GV prefix.

    Due to the complexity involved with deconstructing these reprocessed records back into their respective original recordkeeping systems, the records have been placed into this series (VPRS 18094) and arranged according to the SECV department / division that would have created the files or had responsibility for. The records description listings include the GV number, file title and if applicable any original recordkeeping system number or reference.


    Related records may be found in other SECV (VA 1002) series including but not limited to VPRS 8892, VPRS 8948, VPRS 8897 and VPRS 9818.

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Controlled SeriesControlled Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1976 - 1994 Open 2
P0002 1979 - 1994 Open 16
P0003 1950 - 1985 Open 14
P0004 1973 - 1989 Open 5
P0005 1970 - 1994 Open 14
P0006 1971 - 1990 Open 7
P0007 1967 - 1995 Open 5
P0008 1919 - 1993 Open 137
P0009 1935 - 1994 Open 17
P0010 1968 - 1993 Open 9
P0011 1958 - 1992 Open 4
P0012 1974 - 1995 Open 18
P0013 1980 - 1993 Open 2
P0014 1955 - 1995 Open 60
P0015 1966 - 1995 Open 40
P0016 1923 - 1995 Open 65
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