Series VPRS 17949
Hillside Boys Home Client Case History Files (incorporating case history files from Baltara Reception centre)
About this Series Related Series Accessing the records in this Series
Date Range: Series 1959 - 1985
  Series in Custody 1959 - 1985
  Contents 1950 - 1986
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1959 - 1985 Hillside Boys Home VA 5102
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2015 - cont Department of Health and Human Services VA 5037
Description of this SeriesDescription of this Series
  • How to use the Records
    A file was created for each resident at Hillside Boys' Home. Researchers should scan the alphabetical sequences in the Records Description List in order to access the file(s) of persons of interest.

  • Function / Content
    This series comprises of files that were created for each resident at Hillside Boys Home (VA 5102). The files incorporated client information that was transferred with the youths from other institutions including Baltara (VA 5090) and Turana (VA 971), but was a totally separate case management system from the reception centres and youth training centres.

    Hillside Boys' Home client case history files may include some or all of the below information:
    client's name
    date of birth
    personal description
    religion
    when admitted
    ward number
    case history
    family background including the names and ages of parents and siblings.
    social history
    documentation regarding adoption matters and wardship
    case and wardship reviews
    case planning
    assessment notes
    behavioural notes
    education reports
    work experience arrangements
    holiday leave arrangements
    employment records
    social security details
    abscondings
    offences committed
    probation reports
    incident reports
    medical treatment details
    medical reports
    dental records
    psychiatric reports
    psychological assessments
    movements to, and from, other institutions
    record of mail received
    record of visitors received
    leave records
    Victoria Police statements
    court documents
    bail undertakings
    details regarding foster placement.
    circumstances and date of discharge.

    Researchers should note this series includes some Baltara Reception and Classification Case History Files. These files were transferred with the children to Hillside and incorporated into the new system with the original file covers and documentation.

  • Recordkeeping System
    The files are arranged alphabetically by client surname. There are no files after the letter Q. At the time of transfer in 2017, the whereabouts of these records is unknown.

    The record labels reflect the Total Record Information Management (TRIM) electronic document and records management numbering system imposed by the Department following their transfer from the agency to Archival Services. The first number refers to the year of transfer. The second number refers to the accession number within that year. The third number refers to the box number. The fourth number refers to the item number.

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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1950 - 1986 Closed 8
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