Series VPRS 17941
General Correspondence Files, Annual Single Number
About this Series Related Series Accessing the records in this Series
Date Range: Series 1991 - 1998
  Series in Custody 1991 - 1998
  Contents 1982 - 1998
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1991 - 1992 Department of Community Services (also known as Community Services Victoria) VA 2633
1992 - 1996 Department of Health and Community Services VA 3092
1996 - ? 1998 Department of Human Services VA 3970
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2015 - cont Department of Health and Human Services VA 5037
Description of this SeriesDescription of this Series
  • How to use the Records
    Refer to the list of records in this series.

  • Function / Content
    This series consists of general correspondence files created by the Department of Community Services (VA 2633), Department of Health and Community Services [ VA 3092] and the Department of Human Services [VA 3970]. The subject of individual files range from policy matters to housekeeping.

    The records document litigation matters relating to State Wards. They include correspondence between the Department and solicitors, the Department and Legal Aid Offices, notes, memoranda, writs, client assessments, Court documents including summons, affidavits and judgments, correspondence between the Department and carers, legal opinions and advice, correspondence and other documents relating to the adoption of individuals, and correspondence between the Department and the Public Advocate.

    Some top numbering from a previous annual single number system is evident in file 91/4508 part 2. The file reference is to a file registered in 1984. The relevant agency during that period was the Department of Community Welfare Services.

    During 1990 the Department of Community Services decided to significantly broaden the scope of its general correspondence files through the incorporation of files pertaining to a number of functions, including those from VPRS 14838 and the general correspondence files of the Office of Intellectual Disability Services which it had inherited in the course of approximately the previous five years. The Department also decided to introduce a computerised records management system, utilising the `RMS' software package to control these files.

    In the new recordkeeping system, the annual single number system of arrangement was maintained. All of the files from [VPRS 14838) which were created during 1990 were brought into this new system retaining their file numbers. Files created prior to 1990 were also brought into the new system, however, these were allocated completely new file numbers.

  • Recordkeeping System
    The files in this series are arranged in annual single number order. Files were allocated a number from onwards, regardless of category/subject. This number is pre-fixed by the year of creation. The file number reverts to 1 at the beginning of each calendar year. When a file became too large to be easily handled, a new part file retaining the original file number was created.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 1982 - 1998 Closed 1
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