Series VPRS 17911
Index to Case Books of Male Patients
About this Series Related Series Accessing the records in this Series
Date Range: Series 1867 - 1912
  Series in Custody 1867 - 1912
  Contents 1867 - 1912
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1867 - 1912 Beechworth (Asylum 1867-1905; Hospital for the Insane 1905-1934; Mental Hospital 1934-1967; Mayday Hills Mental Hospital 1967-1991; Mayday Hills Psychiatric Hospital 1978-1995) VA 2842
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2015 - cont Department of Health and Human Services VA 5037
Description of this SeriesDescription of this Series
  • How to use the Records
    Entries are arranged alphabetically by patient surname. Use this Index to ascertain date(s) of admission which is needed to access the Case Books of Male Patients (VPRS 7395)

  • Function / Content
    This series consists of a volume index to provide access to Case Books of Male Patients (VPRS 7395). The index lists the names of male patients, in alphabetical order by surname, admitted to Beechworth Asylum (1867-1905) and Beechworth Hospital for the Insane (1905-1912) (VA 2842). The Index details patient name and date(s) of admission.

    Please note it is unclear how this series relates to VPRS 18130 Indexes to Case Books and Clinical Notes and why there appears to have been two indexes operating at the same time.

  • Recordkeeping System
    Entries are arranged alphabetically by patient surname. Once the patient's name has been located in the Index, take note of their date(s) of admission. These dates are needed in order to access VPRS 7395 Case Books of Male Patients.

    Records of patients in asylums are well controlled. For the most part patient records are arranged by the date of admission or date of discharge (including death). Indexes of patient surnames usually exist as a means of determining the relevant dates.

    Admissions of patients were recorded in date order in Registers of Patients and patients were allocated an admission number. An index of surnames was often created within the register to provide access to the entries. Additionally, patient admission and discharge information were also recorded in Nominal Registers of Patients, which provide access by patient surname. The Admission Warrants authorising the committal of the patients to the asylum were filed by admission number and were arranged chronologically by date of admission.

    Case histories were recorded on each patient. Initially the case histories were entered in bound volumes, known as Case Books, in order of date of admission (admission number order). A separate Index to the Case Books was sometimes maintained. From 1912 looseleaf folios were used. Known as Patient Clinical Notes, the folios were transferred as patients moved between asylums. The notes were ultimately filed alphabetically by surname according to the year of final discharge or death. Patient Files succeeded the Patient Clinical Notes in 1953 and were controlled and arranged in the same manner. Routine examinations of patients were recorded in Annual and Quinquennial Examination Registers. Entries in these registers are usually either by date of examination or by date of admission. The volumes are often self-indexing.

    Records of the discharge, transfer or death of patients was initially recorded in separate Discharge Registers as well as in the Register of Patients and the case histories. From 1962 separate Discharge Registers were phased out, however, some asylums continued to maintain them.

    Prior to transfer to the Public Record Office this series was held in the Charles Brothers Museum at the Mental Health Library, Office of Psychiatric Services. Apparently this series and other 19th Century psychiatric records were collected by C.R.D. Brothers during his research for the book Early Victorian Psychiatry 1835 - 1905 and subsequently left at the library.

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Controlled SeriesControlled Series
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Date Range Series Title Series Number
1867 - 1912 Case Books of Male Patients VPRS 7395
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1867 - 1912 Open 1
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