Series VPRS 17778
General Correspondence Files, Annual Single Number System I
About this Series Related Series Accessing the records in this Series
Date Range: Series 1995 - 2011
  Series in Custody 1995 - 2011
  Contents 1984 - 2013
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1995 - 2011 Royal Botanic Gardens Board VA 3124
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1995 - cont Royal Botanic Gardens Board VA 3124
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult the list of records in this series to locates the file of interest.

  • Function / Content
    This series consists of general correspondence files created and maintained by the Royal Botanic Gardens Board (VA 3124).

    The topics and activities documented within these files include:

    - board meetings
    - gardens and property management
    - botanical collections management
    - research
    - outsourced business activities
    - community and visitor relations
    - human resources
    - finance
    - fleet management
    - information management and technology
    - general administration.

    Further topics included in this series are library and art aquisitions and donations, Rose Pavillion restoration and Melbourne Gardens planting and ceremonies.

  • Recordkeeping System
    Files are arranged by an annual single number system. The first two digits represent the year of creation and the remaining numbers are sequential in order of file creation. Files have one or more parts are represented by a -1 or -2 at the end of the file number.

    The files adopt some fixed terms for the primary and secondary headings which generally relate to organisational structure and functions.

    Note: The files in this series date mostly from 1995 to 2005. It appears additional later files dating 2008 to 2011 were added to this recordkeeping system retrospectively. This system was succeeded by VPRS 17779 General Correspondence Files, Annual Single Number System II.

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Indexes and RegistersIndexes and Registers
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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
0 - 2006 General Correspondence Files, Annual Single Number System II VPRS 17779
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1984 - 2013 Open 52
Indexes and RegistersIndexes and Registers
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