Series VPRS 17110
Contract Book
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1882 - ? 1905
  Series in Custody 1882 - 1905
  Contents 1882 - 1905
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
Display entries per page
Date Range Agency Title Agency Number
1882 - 1905 Melbourne (Town 1842-1847; City 1847-ct) VA 511
Agency currently responsible for this SeriesAgency currently responsible for this Series
Display entries per page
Date Range Agency Title Agency Number
1882 - cont Melbourne (Town 1842-1847; City 1847-ct) VA 511
Description of this SeriesDescription of this Series
  • How to use the Records
    This is a contract book, not a contract register. The contract book contains similar information to a register however with more financial detail.

    Browse the record descriptions to identify the item of interest.

  • Function / Content
    Under the provision of the Local Government Act 1874 and the subsequent Local Government Acts and the Municipal Accounting Regulations, a local council could enter into contracts with individuals for execution of any municipal works or for the furnishing of any goods by giving a notice in a newspaper expressing the purpose of the contract and inviting tender.

    The requirement for the calling of tenders does not apply to a contract entered into by a municipality with another municipality, a government department, or a statutory authority.

    Every contract is required to specify the work to be done, the material to be furnished, the price to be paid for the same, and a completion date.

    The Council are required to keep Contract Registers to record particulars of all the municipal contracts which include:

    -contract number
    -name of the contract
    -description of work and account
    -successful tender
    -details of payments
    -extra, deduction and deposits made

    Contracts recorded in the register are to be included in a statement of contracts which is incorporated in the Annual Statement of Accounts.

    The Contract Register is a subsidiary accounting record linked to the summary account contracts in the general fund ledgers which shows the liability of the council for contract work. It is also an important source of reference for the municipal engineer who is required to issue certificates to the Council to the effect that progress payments to contractors are justified by the state of the works. The Register is an important part of the system of external checks on contract payments.

    The contract register is not held at Public Record Office Victoria. The contract book has been retained in the absence of the register in this case.

  • Recordkeeping System
    Entries are made chronologically. Contracts are sequentially numbered.

    Particulars of each contract including the name of the contractor, contract number, nature of work, total cost, date of commencement and completion and payment details can be found in the book.

    Range of Control Symbols, 1 - 288.

More research resourcesMore research resources
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
Controlled SeriesControlled Series
Display entries per page
Date Range Series Title Series Number
Previous SeriesPrevious Series
Display entries per page
Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
Display entries per page
Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
Display entries per page
Consignment Number Contents Date Range Public Access No. of Units
P0001 1882 - 1905 Open 1
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
More research resourcesMore research resources