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Series VPRS 16963
Central Correspondence Files - Annual Single Number System with Alpha Prefix
About this Series Related Series Accessing the records in this Series
Date Range: Series 1994 - 2007
  Series in Custody 1994 - 2007
  Contents 1994 - 2007
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1994 - 1999 Department of Education VA 3098
1999 - 2002 Department of Education, Employment and Training VA 4828
2002 - 2006 Department of Education and Training VA 4829
2006 - 2007 Department of Education [II] VA 4830
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2007 - cont Department of Education and Early Childhood Development VA 4840
Description of this SeriesDescription of this Series
  • How to use the Records
    Files are arranged by file number and title. Researchers can search for a specific file at the item level (at unit level for some files) by file number or by a search on file title. Researchers may also search for files by an internal division of the Department as the file numbers contain an alpha prefix code which was used to identify the division which was the primary user of the files (see section Recordkeeping System for list of alpha prefix codes and corresponding internal divisions where known).

  • Function / Content
    This central correspondence series contains files on a wide range of matters for which the Department of Education had responsibilities, for example policy setting and planning; public school councils; capital works / property maintenance of public primary schools (PS) and secondary colleges (SC) and other institutions; and educational programs. The series also includes the agendas, minutes and papers of the Adult, Community and Further Education Board (VA 4280)

  • Recordkeeping System
    The files were created in RECFIND, a Windows based electronic records management system used by the Department of Education.

    Each file was registered in an annual / single number sequence with an alpha prefix. The alpha prefix identifies the internal departmental division that was the primary user of the files. As an example, file FAC/99/01595 - the FAC refers to the Facilities Division; the 99 represents the year the file was created, i.e. 1999; the 01595 indicates it was the1595th file created in that year. The files also contained part numbers.

    The alpha prefix codes used to identify internal divisions are:

    CRD - Corporate Relations Division
    ECN - [division name unknown]
    EGR - External and Internal Government Relations
    FAC - Facilities Division
    FAS - [division name unknown]
    HRD- Human Resources Division
    INT - International
    LSP - Learning Support Projects
    LTI - Learning and Teaching Innovations Division
    NGS - Non Government Schools
    ODS - Office of Departmental Services
    OLT - Office of Learning and Teaching
    OOS - Office of the Secretary
    OTFE - Office of Technical and Further Education
    OTT - Office of Training and Tertiary Education
    PPD - Policy and Planning Division
    PRO - [division name unknown]
    PSD - Personnel Services Division
    RSB - Registered Schools Board
    SCD - School Community Development
    SCL - [division name unknown]
    SID - Strategic Initiatives Division
    SOD - Student Outcome Division
    SOS - Schools Operations Support Division
    SPD - Students Programs Division
    SPP - Strategic Policy and Planning
    SRD - Strategic Relations Division
    SSR - School System Reform
    SRS - School Resources Division
    SSV - [School Support Victoria - division name to be confirmed]
    SWS - Student Welfare Service
    VLE - Victorian Learning and Employment
    OPI - Office of Portfolio Integration
    OSE - Office of School Education
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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
0 - ? 1995 School Property Files VPRS 11388
0 - ? 1997 General Subject Correspondence Files: Annual Single Number System VPRS 11407
0 - 1994 Central Correspondence Files, Multiple Number System [FACCTS] VPRS 11445
0 - 1995 General Correspondence Files, Multiple Number System VPRS 11382
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1994 - 2007 Open 968
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
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