Series VPRS 1675
Circulars and Memoranda
About this Series Related Series Accessing the records in this Series
Date Range: Series 1873 - cont
  Series in Custody 1873 - 2001
  Contents 1866 - 2001
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1873 - 1985 Education Department VA 714
1985 - 1992 Ministry of Education and Training (previously known as Ministry of Education) VA 1112
1992 - cont Department of Education VA 3098
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1992 - cont Department of Education VA 3098
Description of this SeriesDescription of this Series
  • How to use the Records
    The series is arranged in four consignments. Using Consignments below identify the relevant consignment and then the unit within the consignment containing the volume of interest.

    Where an index is provided in the volume, consult the index for the memoranda of interest. Where there is no index, browse through the volume for the memoranda of interest.

  • Function / Content
    This series consists of bound volumes and folders containing copies of circulars and internal memoranda, statements, press releases etc. issued by The Department of Education and successor agencies. Individual items document a range of activities including the development of policies, procedures and programs relating to schools, Departmental staffing vacancies and classifications and legislative changes.

    Almost all volumes and folders from this series were accumulated in the Education History Unit of the Department of Education and Training. They are grouped into the following consignments according to the type of volume -

    Consignment P0 - Circular Book: This volume has pasted into it copies of circulars issued by the Department of Education between 1873 and 1890. It contains also a handful of printed legislation and other documents which mostly pre-date the start of the Department such as Regulations for the Civil Service of Victoria 1866, the Education Act 1872 and Regulations under the Education Act 1872. The spine of the volume indicates that it was compiled by Mr R, Burke who was a clerk in the Department. (It may be that Mr Burke was responsible for compiling a reference set of the circulars issued during this time.)

    Consignment P1 - Inspection of School Book: This volume contains circulars related to school inspections created between at least 1914 and 1940. It is unclear why this volume was created but it may be that it was compiled by the Department's Chief Inspector.

    Consignment P2 - Trypographs Copies of Memoranda: These volumes, which were created from at least 1912 to at least 1975, appear to have been compiled as a master reference set of Departmental memoranda. (A trypograph is a form of printed by which these copies were created for distribution.) It is probable that the circular book in the P0 consignment was the first volume created in this sequence.

    Consignment P3 - Memoranda and Press Releases: This consignment consists of folders (which have been reprocessed by PROV) and some volumes from 1976. The completeness of the memoranda for each year varies dramatically; it would appear that these folders were brought together following the cessation of the trypograh volumes. Some of the volumes contain memoranda referred to from 1985 as Executive Memoranda, issued by the Chief Executive of the agency. This consignment also contains folders containing press releases between 1987 and 1992. These have been retained in the consignment because other folders in this series which predate and post date this period contain press releases.

  • Recordkeeping System
    The circulars and memoranda are arranged chronologically within each volume. Most are numbered within an annual single number sequence. Gaps exist within most of the volumes.

    Consignment P0: The volume contains an alphabetical index gives the subject of circulars and the page upon which the copy of the memorandum is pasted.

    Consignment P1: This volume is not indexed.

    Consignment P2: None of these volumes are indexed. All of the volumes are identified by the use of the word trypograph on the spine and, from 1955 the range of registration numbers contained in the volume. Between 1951and 1954 separate volumes were created to hold what the Department referred to as "Statements" although after 1954 this distinction was removed. Some volumes were not transferred.

    Consignment P3: Some of the volumes or folders are indexed. The post 1985 Executive memoranda were on occasion bound in separate volumes, otherwise these are maintained in the same sequence as the other items.

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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1866 - 1890 Open 1
P0001 1914 - 1940 Open 1
P0002 1912 - 1975 Open 176
P0003 1976 - 2001 Open 33
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