Series VPRS 16749
Client Files, Family and Adolescent Services Division, Single Number System
About this Series Related Series Accessing the records in this Series
Date Range: Series 1978 - 1985
  Series in Custody 1978 - 1985
  Contents 1946 - 1996
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
Display entries per page
Date Range Agency Title Agency Number
1978 - 1979 Social Welfare Department VA 946
1979 - 1985 Department of Community Welfare Services VA 613
Agency currently responsible for this SeriesAgency currently responsible for this Series
Display entries per page
Date Range Agency Title Agency Number
2015 - cont Department of Health and Human Services VA 5037
Description of this SeriesDescription of this Series
  • How to use the Records
    Undertake a keyword search using potential surnames to determine whether this series contains the file for a person of interest.

    Please note that public users cannot yet undertake this task because the entire
    series is subject to closure under the Public Records Act.

  • Function / Content
    This series comprises client files created by the Family and Adolescent Services Division of the Department of Community Welfare Services (VA 613). This Divsion superseded the Family Welfare and Youth Welfare Divisions of the Social Welfare Department (VA 946), absorbing their functions, re-uniting child and youth administration within the one division. (For previous series see VPRS 10071 State Ward Files and VPRS 16747 for Youth Division Files).

    This series documents the administration of each child's care and their interaction with this Division and predecessors. The series consists mainly of files of wards of state under the age of 18 and young persons between the ages of 15 to 21 who were sentenced to a Youth Training Centre by the Children's Court. They contain police reports, Children's Court papers such as Child Offence or Protection Application Advice forms, wardship documents, social worker's case notes and plans, reports sent by institutional staff and/or regional social workers who worked with the children. In some cases, files contain details of adoption.

    The series also contains case histories of non-wards and ex-wards of state, who were sentenced to a Youth Training Centre by an adult court from 1978.

    This series does not include:
    - files of children who were given Youth Training Centre sentences of less than nine months or probation or parole orders by the Children's Court, as these were administered by the Office of Corrections - refer to VPRS 4464.

    - files of 17 to 21 year old who were sentenced to Youth Training Centres by adult courts - refer also to VPRS 4464.

    Administrative changes in 1986 resulted in these files being superseded by a recordkeeping system controlled by the Statutory Client Information System (SCIS), see VPRS 16650. The files in this series (i.e VPRS 16749) relating to children who were still clients of the Division at this time were transferred to VPRS 16650 and were allocated new file numbers from that system.

  • Recordkeeping System
    On admission to the care of the Division, the files of children who were already in the care of the Department prior to 1978 and who continued or were readmitted to its care during the period 1978 to 1986 were brought forward from previous system (VPRS 10071) received the next number in this series from a sequential number commencing at 1000 in 1978. New file covers were also allocated to the files, although a portion of the old front cover was retained. Numbers continued to be allocated from this sequence up to number 8136 until the series ended in 1986.

    The files for non-wards and ex-wards of state, who were sentenced to Youth Training Centres by adult courts were given the next available sequential number that commenced at 50,000 in 1978 and finishing at 53,856 in 1986.

    Thus, during the date range of the entire series, file numbers were alloacated only between numbers 1000 - 8136 and 50,000 - 53,856. No numbers were allocated for the numbers 1 to 999 and 8137 to 49,999.

    As part of the recordkeeping system a card index was created. These cards were intersorted, along with other cards created for ward based filing systems that existed between 1961 - 1985, into a sequence of cards arranged in alphabetical order - refer to VPRS 16205.

More research resourcesMore research resources
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
1978 - 1984 Admissions, Family Welfare Division/Family and Adolescent Services Division VPRS 18206
1978 - 1985 Record Cards, State Wards / Clients, Alphabetical VPRS 16205
Controlled SeriesControlled Series
Display entries per page
Date Range Series Title Series Number
Previous SeriesPrevious Series
Display entries per page
Transfer Date Series Title Series Number
0 - 1978 State Ward Case Files, all Wards (to June 1961); Family Welfare Division Ward Case Files (July 1961-1978), Single Number System VPRS 10071
0 - 1978 Client Case Files, Youth Welfare Division (Social Welfare Branch 1961 - 1971; Social Welfare Department 1971 - 1978) VPRS 16747
Subsequent SeriesSubsequent Series
Display entries per page
Transfer Date Series Title Series Number
0 - 1986 Child Protection Case Files, Multiple Number System, Statutory Client Information System, SCIS, [Children, Youth and Families Division] VPRS 16650
List/s of records in this seriesList/s of records in this series
Display entries per page
Consignment Number Contents Date Range Public Access No. of Units
P0001 1965 - 1986 Closed 280
P0002 1959 - 1981 Closed 114
P0003 1962 - 1986 Closed 90
P0004 1961 - 1981 Closed 52
P0005 1946 - 1996 Closed 3
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
1978 - 1984 Admissions, Family Welfare Division/Family and Adolescent Services Division VPRS 18206
1978 - 1985 Record Cards, State Wards / Clients, Alphabetical VPRS 16205
More research resourcesMore research resources