Series VPRS 16713
Child Protection Case Files, Client and Services Information System, CASIS, [Children, Youth and Families Division]
About this Series Related Series Accessing the records in this Series
Date Range: Series 1992 - 2007
  Series in Custody 1986 - 2007
  Contents 1969 - 2007
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1992 - 1996 Department of Health and Community Services VA 3092
1996 - 2007 Department of Human Services VA 3970
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1996 - 2014 Department of Human Services VA 3970
2015 - cont Department of Health and Human Services VA 5037
Description of this SeriesDescription of this Series
  • How to use the Records
    The client files can be searched by alphabetical order of clients' surnames or by client file number, (a five digit sequential number with year suffix).

  • Function / Content
    Records in this series were created to document activities carried out in the administration and application of regulatory and legislative requirements associated with the provision of welfare services for children and young people in Victoria. The records document the individual history of children and young people under the age of eighteen, who were admitted to the care, custody and control of the State.

    The Department (VA 3092 & VA 3970) was responsible for the control and supervision of children and young persons in need of care and protection, including wardship, foster care, adoption, protection of infants, child employment, child migrant welfare, and refugee minor programs.

    The series documents the Department's compliance with the requirement to register and respond to reports relating to the welfare of children and young people. The files record the case history of a child who received child protection services.

    Information recorded includes:
    - Notification/s and investigations leading to intake,
    - Client Identifier (ID) and personal details,
    - Family details including addresses, names and relationships,
    - Transcript of interviews and meetings,
    - Requests for reports and assessments,
    - Management and action plans,
    - Reports of in-home monitoring of the child and family,
    - Applications for the transfer of custody of the child under a court order and subsequent custody orders,
    - Reports from Out of Home Service Providers and /or carers,
    - Medical reports,
    - Incident report copies,
    - Other progress or situational reports.

  • Recordkeeping System
    The Client and Services Information System (CASIS) and associated numbering pattern was implemented in November 1992 to replace the Children at Risk Register and child protection cases from the Statutory Client Information System(SCIS) (see VPRS 16650). However, juvenile justice client details remained in SCIS up until 29 April 1996, when an updated system was implemented for juvenile justice cases (details of this system is subject to further research).

    The Client and Services Information System (CASIS) numbering pattern is a five-digit sequential number, followed by a two digit annual number suffix to reflect the year in which the file was created. An example of a CASIS number is: 12335/90
    The CASIS system replaced the previous client case file management system, known as SCIS (Statutory Client Information System), which had been introduced in 1986. The SCIS number is a multiple part file number consisting of three sections, the first and third sections comprise three digits, and the second section of the file number comprises a single digit.
    SCIS file number example: 102-7-362.

    The SCIS files numbering pattern sequence commenced with the number 100-0-000, and file numbers were allocated to cases up to number 103-5-693. The transferred files do not cover the entire range of this series.

    At the time of implementation of the CASIS file numbering system in 1992, all active case files which had been controlled by a SCIS file number prior to this date were re-numbered with a CASIS file number, using the year in which the original file was created as the annual number suffix, eg: 10251/84, 10392/86

    In a small number of cases, files have also been created using a CASIS number with an annual number suffix which reflects the year of birth of the client, with the earliest date in this range being 1969. Eg: 10049/69

    The CASIS file control system was replaced in 2007 with the Client Relationship Information System (CRIS), and a new eight-digit numbering system was introduced at this time. From this time, new client case files were assigned a CRIS file number only. Any client files previously registered in the controlling database using CASIS and SCIS file numbers were also assigned CRIS file numbers, but continued to be controlled through their original CASIS or SCIS number.

    All files contained within this series are controlled by a CASIS file number. Any other existing corresponding SCIS or CRIS client file numbers have been recorded in the item descriptions within this series as an alternate file number.

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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
0 - 1992 Child Protection Case Files, Multiple Number System, Statutory Client Information System, SCIS, [Children, Youth and Families Division] VPRS 16650
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 ? 1978 - ? 2004 Closed 250
P0002 1969 - 2007 Closed 2154
P0003 1992 - 2007 Closed 1100
P0004 1986 - 2007 Closed 304
P0005 1986 - 2007 Closed 1252
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