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Series VPRS
16713
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Child Protection Case Files, Client and Services Information System, CASIS, [Children, Youth and Families Division]
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| Date Range: |
Series |
1992 - 2007 |
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Series in Custody |
1992 - ? 1995 |
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Contents |
? 1978 - ? 2004 |
| Public Access: |
Closed |
| Location: |
North Melbourne |
| Format of Records: |
Physical |
  | Agency which created this SeriesAgency which created this Series |
| Agency currently responsible for this SeriesAgency currently responsible for this Series |
| Description of this SeriesDescription of this Series |
- How to use the Records
The client files can be searched by alphabetical order of clients' surnames or by client file number, (a five digit sequential number with year suffix).
- Function / Content
Records in this series were created to document activities carried out in the administration and application of regulatory and legislative requirements associated with the provision of welfare services for children and young people in Victoria. The records document the individual history of children and young people under the age of eighteen, who were admitted to the care, custody and control of the State.
The Department (VA 3092 & VA 3970) was responsible for the control and supervision of children and young persons in need of care and protection, including wardship, foster care, adoption, protection of infants, child employment, child migrant welfare, and refugee minor programs.
The series documents the Department's compliance with the requirement to register and respond to reports relating to the welfare of children and young people. The files record the case history of a child who received child protection services.
Information recorded includes:
- Notification/s and investigations leading to intake,
- Client Identifier (ID) and personal details,
- Family details including addresses, names and relationships,
- Transcript of interviews and meetings,
- Requests for reports and assessments,
- Management and action plans,
- Reports of in-home monitoring of the child and family,
- Applications for the transfer of custody of the child under a court order and subsequent custody orders,
- Reports from Out of Home Service Providers and /or carers,
- Medical reports,
- Incident report copies,
- Other progress or situational reports.
- Recordkeeping System
The Client and Services Information System (CASIS) and associated numbering pattern was implemented in November 1992 to replace the Children at Risk Register and child protection cases from the Statutory Client Information System(SCIS) (see VPRS 16650). However, juvenile justice client details remained in SCIS up until 29 April 1996, when an updated system was implemented for juvenile justice cases (details of this system is subject to further research).
The Client and Services Information System (CASIS) numbering pattern is a five-digit sequential number, followed by a two digit annual number suffix to reflect the year in which the file was created. An example of a CASIS number is: 12335/90
The file number range of this series is 00001/77 to 30000/99.
All files have a CASIS number as their controlling number, and files are arranged and stored by this number. The SCIS case files that were active when CASIS was introduced were migrated into the new system. These migrated files were allocated a CASIS number however retained their SCIS for reference purposes only - the files were found by their CASIS number. Some active SCIS case files however may have a CASIS number only. These may be further parts to a SCIS file which were created within CASIS.
CASIS was replaced by the Client Relationship Information System (CRIS) in 2007. A new numbering system commenced with the introduction of CRIS.
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| Indexes and RegistersIndexes and Registers |
| Controlled SeriesControlled Series |
| Previous SeriesPrevious Series |
| Subsequent SeriesSubsequent Series |
| List/s of records in this seriesList/s of records in this series |
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A series is a group of records which are recorded or maintained by the same agency (or agencies)
Series information helps you to understand the context of records - why, when and by whom they were created.
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