Series VPRS 16668
Subject Correspondence Files
About this Series Related Series Accessing the records in this Series
Date Range: Series 1858 - 1956
  Series in Custody 1858 - 1956
  Contents 1858 - 1956
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1858 - 1956 Richmond (Municipal District 1855-1863; Borough 1863-1872; Town 1872-1882; City 1882-1994) VA 2494
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1994 - cont Yarra (City 1994-ct) VA 3727
Description of this SeriesDescription of this Series
  • How to use the Records
    Refer to the list.

  • Function / Content
    The files of this series were created by the Richmond Council between 1858 to 1956. They are subject based and cover a wide range of topics including projects, special events, social issues, council matters, fundraising, and records of bodies such as the Richmond Park Trust and the Weights and Measures Union. The files are arranged approximately chronologically according to the year created.
    The contents of the files consists of correspondence plus related documents and working papers. On the back of much of the correspondence is a precis written by council staff at the time. Information in the precis includes the date, the sender and a summary of the contents and occasionally the action taken and the reply sent.

  • Recordkeeping System
    Between 1856 and 1876, most letters received by the Richmond Council were filed numerically (and roughly chronologically) according to their registration numbers.The letters were divided into years and numbered consecutively starting from number one at the beginning of each year, with the exception of 1875 when numbering commenced from one again in July. Generally the letters were numbered according to either the date of writing, receipt, or registration, so the resulting order of the series is roughly choronlogical. The series consists of mainly single letters, but occasionally letters on the same matter received on different dates, even in different years were filed together.

    From 1877 onwards, the council changed to a filing sequence of correspondence arranged alphabetically according to the name of the author or organisation. The files were arranged by month and year, (Refer to VPRS 16670 Inward Correspondence, Alphabetical).

    Alongside both these systems, the council created a third series of subject files, (this series) although it did not use subject files extensively before the late nineteenth century.

    Other related series include the City Surveyor's correspondence (1898 - 1907) (VPRS 16673) and the Mayor's correspondence (1905 - 1912), VPRS 16672).

    Some indexes (VPRS 16671) exist and can be used in conjunction with the series of inwards correspondence received between 1856 and 1876 that were filed by registration number (annual single number system, VPRS 16669).

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Consignment Number Contents Date Range Public Access No. of Units
P0001 1858 - 1956 Open 37
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