Series VPRS 16589
Departmental Cabinet-in-Confidence Working Records, Bracks-Brumby Government [Department of Justice]
About this Series Related Series Accessing the records in this Series
Date Range: Series 1999 - 2010
  Series in Custody 1999 - 2010
  Contents 1999 - 2010
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1999 - 2010 Department of Justice VA 3085
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2010 - cont Cabinet Office [known as Cabinet & Executive Branch 1991-1992; Cabinet Secretariat 1992 - 2015] VA 2989
Description of this SeriesDescription of this Series
  • How to use the Records
    Browse the record descriptions or keyword search within the series to locate items of interest.

  • Function / Content
    This series comprises working papers related to primary Cabinet-in-Confidence material generated within the Department to assist:
    - in the preparation or tracking of a submission to Cabinet or a Cabinet Committee,
    - in the development of advice to a Minister or departmental officer on any matter that has been or is intended to be considered by Cabinet or one of its Committees, or - in the communication of outcomes of Cabinet or Cabinet Committee deliberations.

    Cabinet-in-Confidence related working papers include:
    - any original, draft, extract or copy of a document which relates to or refers to a matter that has been or is intended to be considered by Cabinet or one of its Committees,
    - any background, issues, discussion or consultation papers relating to a matter that has been or is intended to be considered by Cabinet or one of its Committees.

    Examples include:
    - draft Cabinet or Cabinet Committee material and any proposed or actual attachment to Cabinet or Cabinet Committee submissions,
    - Ministerial briefing notes, memos or speaking notes,
    - departmental briefing notes, memos, comments and discussion papers on Cabinet material, such as possible legislation proposals or terms of reference for a Parliamentary Committee of Inquiry,
    - relevant legal opinions,
    - correspondence identifying Cabinet-in-Confidence information,
    - internal distribution lists for Cabinet-in-Confidence material, and
    Cabinet or Cabinet Committee memberships and meeting schedules.

    For Cabinet and Cabinet Committee Submissions created by the Cabinet Office, refer to VPRS 12643 Cabinet Office Records, Multiple Number System.

  • Recordkeeping System
    The P1 consignment of this series covers all CIC records from 1999 to 2010 even though in theory they were managed by R.C.M.S. from 1999 to 2005 and by TRIM from about 2005 to 2010.

    Period : ?1999 to 2005

    The files in this series were controlled by a computerised file management system known as RCMS, or Records and Correspondence Management System. Its functions included: file number allocation, control of file titling, file tracking and file search. RCMS also provided for the registration and control of individual items of correspondence. In 1992, when the Attorney-General's Department was replaced by the Department of Justice, RCMS was selected as the new Department's central file and correspondence management system.

    Over time, correspondence series created by different administrative areas within the Department, and sub-agencies under the Department's control, have been incorporated into the system. Each area is known as a Registry within RCMS. For purposes of file registration and thesaurus control, the Registries are more or less independent of each other. Each Registry is denoted by a simple sequential number, which is incorporated into the file number of files registered within that Registry, creating distinct file number sequences for each Registry. The Department's Corporate Management Division was denoted by Registry 01.

    File numbers:

    File numbers consist of an annual single number combined with the Registry number. File number 92/01-1500/1, for example, denotes the 1500th file (Part 1) created in Registry 01 Corporate Management Division in 1992.

    For files created by Corporate Management Division, refer to VPRS 12607.


    Period : 2005 to ct

    The hardcopy and electronic Cabinet-in-Confidence records registered, managed and stored within TRIM EDRMS (Electronic Document and Records Management System) across the department. TRIM was used to manage and /or store the department's corporate records, including Cabinet- in - Confidence documents.

    Files in this series were registered with an alpha-code followed by an annual single number, e.g. CABFO5/01, CABF=cabinet file, 05= year, 1234 =file number.

    In 2005 when the Department of Justice introduced the TRIM records management software all files and documents from the previous electronic records management system were migrated into TRIM as legacy files.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 1999 - 2010 Closed 759
P0002 2002 - 2010 Closed 2
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