Series VPRS 16
Outward Registered Correspondence
About this Series Related Series Accessing the records in this Series
Date Range: Series 1839 - 1851
  Series in Custody 1839 - 1851
  Contents 1839 - 1851
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1839 - 1851 Superintendent, Port Phillip District VA 473
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1992 - cont Department of Justice VA 3085
Description of this SeriesDescription of this Series
  • How to use the Records
    1. Determine whether the correspondence required would have been sent to the Sydney Branch or to a Local (Port Phillip District) address.

    2. Consult the Consignment Details for the volume containing the date range for which information is required.

    3. Consult the alphabetical index of addressees at the front of the volume for correspondence addressed to a specific person or office.

  • Function / Content
    This series contains transcriptions of the outward correspondence of the Superintendent, Port Phillip District to both the Colonial Secretary and other officials in Sydney and to local officials and private persons. The first volume in the series (Oct 1839 to Nov 1840) contains all outward correspondence. From that time until the series ended (July 1851) volumes are divided into those containing outward correspondence to Sydney (S.B. = Sydney Branch) and Local. Thus, dates on the volumes overlap. Volumes have been given alphabetical designators:

    Unit 1 Sydney and Local A and B
    Units 2 - 10 Local N to V
    Units 11 to 20 S.B.(Sydney Branch) C to L (F is used for two volumes)

    This practice may have been to assist in the compilation and referencing of correspondence in a central index to all outward correspondence as was done later by the Chief Secretary's Office. (see VPRS 1187 Outwards Registered Correspondence). Alternatively, this designation of volumes by an alphabetical character may have been imposed after the creation of the records.

    All correspondence, including the transcription of minutes and memoranda on docketed letters, includes the name and location of the recipient, the outward registered number, the inward registered number of the piece of correspondence to which this was a response, the date of the correspondence, any reference number used by the correspondent, a transcription of the letter or memo and notes of any enclosures. The inclusion of the inwards correspondence reference number allows the inwards correspondence to be consulted in VPRS 19 Correspondence Inwards.


    The correspondence in the Sydney Branch volumes is directed to the Colonial Secretary and other officials such as the Attorney General, the Auditor General and the Colonial Treasurer. Matters dealt with are reports on the administration of the colony and other matters relating to administration, finance and the maintenance of the official and military establishments.

    Local correspondence is directed to officials and government servants as well as to private persons. Copies of circulars sent to specific groups of officials such as local Commissioners of Crown Lands or the Bench of Magistrates are included. Matters dealt with include instructions regarding the interpretation and application of regulations, responses to petitions, seekers of appointments to office, responses to complaints about local provision of government services, the granting of permits and the arbitration of disputes in relation to all the functions of the office. (see VA 473 Superintendent, Port Phillip District)

  • Recordkeeping System
    Correspondence has been given an annual single number which continues sequentially between the two types of volumes. This number reflects a chronological order.

    Each volume is indexed alphabetically by the name or office of addressees with the folio upon which the piece of correspondence is transcribed.

More research resourcesMore research resources
    PROVguide052 Immigration Records
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
- 1840 Outward Letter Books VPRS 1
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
- 1851 Outward Registered Correspondence VPRS 3219
1851 - 1851 Outward Registered Correspondence [Colonial Secretary General Branch 1851 - 1855; Chief Secretary General Branch 1855 - 1857] VPRS 2814
1851 - 1851 Circulars VPRS 2887
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1839 - 1851 Open 20
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
More research resourcesMore research resources
    PROVguide052 Immigration Records