Series VPRS 15760
General Correspondence Files, Registry 12 Office of the Correctional Services Commissioner
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1996 - ? 2002
  Series in Custody 1996 - 2003
  Contents 1996 - 2006
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1996 - 2002 Department of Justice VA 3085
1996 - 2002 Office of the Correctional Services Commissioner VA 4276
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1996 - cont Department of Justice VA 3085
2003 - cont Corrections Victoria VA 4819
Description of this SeriesDescription of this Series
  • How to use the Records
    Refer to the consignment details to determine whether the files are in Public Record Office in custody.

    Request files using the unit numbers and file numbers shown in the consignment details.

  • Function / Content
    This series consists of the correspondence of the VA 4276 Office of the Correctional Services Commissioner od the Department of Justice VA 3085. This office was responsible for the setting of corrections policy and standards, the classification of prisoners and management of sentences, and for monitoring the performance of public and private correctional service providers.

    On 1 July 2003 Corrections Victoria (VA 4819) was established when the Office of the Correctional Services Commissioner integrated with CORE - the Public Correctional Enterprise (VA 4367).

  • Recordkeeping System
    Files were arranged in file number order.

    The files in this series were controlled by a computerised file management system known as RCMS or Records and Correspondence Management System. Its functions included: file number allocation, control of file titling, file tracking, and file search. RCMS also provided for the registration and control of individual items of correspondence.

    RCMS was first established within the central correspondence registry of the Attorney General's Department in 1987. In 1992, when the Attorney-General's Department was replaced by the Department of Justice, RCMS was selected as the new department's central file and correspondence management system.

    Over time, correspondence series created by different administrative areas within the Department, and sub-agencies under the Department's control, have been incorporated into the system. For purposes of file registration and thesaurus control, the Registries are more or less independent of each other. Each Registry is denoted by a simple sequential number, which is incorporated into the file number of file registered within that Registry, creating file number sequence for each Registry.

    A number of Registry 01, 02, 10 and 11 files have been transferred into PROV's custody (refer to VPRS 12607 (Registry 1 Corporate Management), VPRS 12830 (Registry 2 Courts and Tribunal Division), VPRS 12631 (Registry 10 Police and Corrections Directorate), VPRS 12699 (Registry 11 Correctional Services).

    File numbers consist of an annual single number combined with the Registry number.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 1996 - 2001 Closed 217
P0002 1996 - 2006 Closed 172
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