Public Record Office Victoria
 
Series VPRS 15383
Public Works Committee Minutes (GRS 1183)
About this Series Related Series Accessing the records in this Series
Date Range: Series 1850 - 1993
  Series in Custody 1850 - 1993
  Contents 1850 - 1993
Public Access: Not Applicable
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Format of Records:
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1850 - 1993 Geelong (Town 1849-1910; City 1910-1993) VA 2431
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1993 - cont Greater Geelong (City 1993-ct) VA 3149
Description of this SeriesDescription of this Series
  • How to use the Records
    These records are not available at Public Record Office and are available through the Geelong Heritage Centre, 51 Little Malop Street, Geelong.

    These records have been serialised as part of the PROV Distributed Network Place of Deposit program. Geelong Heritage Centre has been approved as a Place of Deposit for permanent value municipal records for the region under s14 of the Public Records Act 1973.

    Minutes of meetings are arranged by committee and in chronological order by date of meeting. Consult the Consignment Details to determine which unit contains the minutes for the committee and for the period in which you are interested. Indexes were occasionally created for minutes. These are found either in the volumes that they index or in a separate volume.

  • Function / Content
    This series contains the minutes of the Public Works Committee.

    The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things are arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.

    The Municipal Institutions Act 1863 (No. 184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No. 506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No. 1893) removed the requirement that minutes be kept and added the requirement that committees' reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No. 6299) has continued these requirements.

    The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting.

  • Recordkeeping System
    Chronological order.
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