Series VPRS 15221
Outward Letter Books (GRS 865)
About this Series Related Series Accessing the records in this Series
Date Range: Series 1850 - 1980
  Series in Custody 1850 - 1980
  Contents 1850 - 1980
Public Access: Not Applicable
Location:
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1850 - 1980 Geelong (Town 1849-1910; City 1910-1993) VA 2431
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1993 - cont Greater Geelong (City 1993-ct) VA 3149
Description of this SeriesDescription of this Series
  • How to use the Records
    These records are not available at Public Record Office and are available through the Geelong Heritage Centre, 51 Little Malop Street, Geelong.

    These records have been serialised as part of the PROV Distributed Network Place of Deposit program. Geelong Heritage Centre has been approved as a Place of Deposit for permanent value municipal records for the region under s14 of the Public Records Act 1973.

    Correspondence within letter books is arranged in chronological order by date the letters were sent. Consult the Accession Consignment List and call up the desired unit.

  • Function / Content
    Letter books were the means by which copies of correspondence despatched from then office were retained for future reference.
    During the period 1856 to 1936 letters were copied into various letter books depending upon whom the letters were forwarded to or from whom the letters were sent. Letters to Government authorities were maintained in a series of books for the period 1856 to 1936. Letters were maintained in other books for the periods as follows: Town Inspector 4/1860 - 3/1885, Public Gardens Committee 12/1855 - 5/1870, Treasurer's Office 1877 - 1908, Town Clerk's Office 1898 - 1908. Other correspondence was copied into books described as Miscellaneous. Some letters classified as Government correspondence is to be found in the Miscellaneous books during the period that the Government books were maintained.
    There are gaps in the series of Outward Letter Books. These can be ascertained from the Accession Consignment List.

  • Recordkeeping System
    Correspondence within Letter Books is arranged in chronological order by the date the letters were sent and are indexed. The Letter Books are arranged according to the sub series to which they belong (refer to the Accession Consignment List) and then in chronological order within each group.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 1850 - 1980 Not Applicable 0
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